Project Administrator - Waikare Gorge Realignment Project

HEB Construction; Napier; On-site; NZD 60,000 - 75,000; Full time

Benefits offered by this job

Health and Life Insurance

Z Fuel Discounts

Boost! discounts and benefits

Annual Health Check and MoleMap

Opportunities to learn, grow, and dev

Supportive and inclusive culture

Job summary

HEB Construction is seeking a Project Administrator for the Waikare Gorge Realignment Project near Napier, New Zealand. You will help keep the site office running smoothly, support project managers and engineers with reporting, documentation, and administration, and coordinate various project information and stakeholders.

The role focuses on organising, communicating clearly, and ensuring health, safety, and wellbeing remain a priority across the project, while supporting a collaborative and

Qualifications

• Experience in administration, coordination, office management, or team support roles.
• Strong organisational skills and exceptional attention to detail.
• Confidence using Microsoft Office and business systems.
• The ability to manage multiple priorities in a fast-paced environment.
• Strong communication skills and a professional, approachable style.
• A proactive mindset and willingness to take ownership.
• A collaborative approach and a genuine passion for supporting people.

Responsibilities

• Be the welcoming face of the project for employees, suppliers, clients, and visitors.
• Keep the site office operating efficiently and professionally.
• Support project managers and engineers with reporting, documentation, and administration.
• Coordinate plant, labour, fuel card, and job costing information through HEB systems.
• Manage onboarding, offboarding, timesheets, expenses, and employee administration.
• Support labour hire and subcontractor administration, including orders and reconciliations.
• Maintain project registers, monitor shared inboxes, and assist with scheduling and coordination.
• Help ensure health, safety, and wellbeing remain a priority across the project.

Skills

Administration

Coordination

Office management

MS Office

Communication

Multi-tasking

Collaboration

Proactive

Job description

Project Administrator - Waikare Gorge Realignment Project

Help build a project that connects communities and a team that thrives.

At HEB Construction, our people are at the heart of everything we do. We believe great projects are built by great teams, and we're looking for a Project Administrator who loves bringing people together, creating order from complexity, and helping others do their best work.

Joining our Waikare Gorge Realignment Project, just north of Napier, you'll play a vital role in supporting the team delivering infrastructure that will make a lasting impact for New Zealand communities. You'll be the go‑to person who keeps the project running smoothly while helping create a positive, connected, and high‑performing team environment.

What you'll be doing

As a key member of our project team, you'll:

• Be the welcoming face of the project for employees, suppliers, clients, and visitors.
• Keep the site office operating efficiently and professionally.
• Support project managers and engineers with reporting, documentation, and administration.
• Coordinate plant, labour, fuel card, and job costing information through HEB systems.
• Manage onboarding, offboarding, timesheets, expenses, and employee administration.
• Support labour hire and subcontractor administration, including orders and reconciliations.
• Maintain project registers, monitor shared inboxes, and assist with scheduling and coordination.
• Help ensure health, safety, and wellbeing remain a priority across the project.

What you'll bring

You'll be someone who enjoys helping others succeed and takes pride in keeping things organised and running smoothly.

You'll also have:

• Experience in administration, coordination, office management, or team support roles.
• Strong organisational skills and exceptional attention to detail.
• Confidence using Microsoft Office and business systems.
• The ability to manage multiple priorities in a fast‑paced environment.
• Strong communication skills and a professional, approachable style.
• A proactive mindset and willingness to take ownership.
• A collaborative approach and a genuine passion for supporting people.

At HEB, you'll be part of a team that's delivering projects that matter while being supported to grow your own career.

We offer

• Health and Life Insurance
• Z Fuel Discounts
• Boost! discounts and benefits programme
• Annual Health Check and MoleMap
• Opportunities to learn, grow, and develop within a leading infrastructure business
• A supportive and inclusive culture where people look out for one another

About HEB Construction

HEB Construction is one of New Zealand's leading infrastructure businesses, delivering everything from road maintenance and civil construction through to major projects of national significance.

As part of the VINCI Construction network, we combine local expertise with global capability, creating opportunities for our people to learn, grow, and contribute to projects that shape the future of New Zealand.

Build your future while helping build New Zealand.

If you're an experienced administrator who enjoys supporting people, thrives in a busy environment, and wants to be part of a team delivering meaningful infrastructure projects, we'd love to hear from you.