Project Administrator – Power Projects & Coordination

Aotearoa New Zealand Association of Social Workers; Māngere-Ōtāhuhu; On-site; NZD 60,000 - 85,000; Full time

Benefits offered by this job

Workplace flexibility options where Fe

Health and wellness initiatives

Employee discounts

Job summary

HV Power is seeking a Project Administrator to join our Mangere, Auckland team on a full-time basis. The role supports project delivery, documents management, scheduling and liaison with clients and stakeholders to ensure smooth operations.

The ideal candidate brings 2–3 years of project administration experience, strong MS Office skills, attention to detail and the ability to work both independently and in a collaborative team environment.

Qualifications

• 2–3 years' experience in project administration or contracts administration.
• Proficient with Microsoft Office and project management software/tools.
• Excellent organizational skills with ability to manage multiple tasks and meet deadlines.
• Strong written and verbal communication with diverse stakeholders.
• Experience in contracts administration, document management and compliance tracking.
• High accuracy with financial records and confidentiality.
• Database management and data entry skills.

Responsibilities

• Coordinate and schedule project meetings, site visits and client engagements.
• Prepare and organize project documentation, contracts and reports.
• Support contract administration: track terms, deadlines and renewals.
• Manage project budgets and expenditure tracking with variance analyses.
• Maintain accurate project records and databases, ensuring security and accessibility.
• Provide admin support to project managers, including agendas and minutes.
• Monitor timelines and milestones, flag delays and upcoming deadlines.
• Coordinate communication between internal teams, clients, contractors and suppliers.
• Process invoices and purchase orders per company procedures.
• Assist with proposal, tender and bid documentation preparation.

Skills

Microsoft Office

Project management software

Organization

Communication

Contracts administration

Data entry

Independent/Teamwork

Tools

Excel

Word

PowerPoint

Job description

HV Power is seeking a Project Administrator to join our Mangere, Auckland team on a full-time basis. The role supports project delivery, documents management, scheduling and liaison with clients and stakeholders to ensure smooth operations.

The ideal candidate brings 2–3 years of project administration experience, strong MS Office skills, attention to detail and the ability to work both independently and in a collaborative team environment.