Project Administrator

Egis Group; Auckland; On-site; NZD 55,000 - 75,000; Full time

Benefits offered by this job

Generous parental leave

Flexible work practices

Inclusive culture

Job summary

Certus Digital, part of the Egis Group, is seeking a proactive Project Administrator to join the PMO and support projects across Australia and New Zealand.

You will provide comprehensive project administration support to Project Managers, assist invoicing and debtor follow-up, manage timesheets and expense claims, populate and maintain CRM, and ensure go/no-go decisions, proposals, contracts, and purchase orders are properly recorded. Strong communication and attention to detail are essential.

Qualifications

• Experience supporting technical/digital projects in a professional services or consultancy environment.
• Excellent communication skills, written and verbal.
• Strong organisational and time management abilities.

Responsibilities

• Provide comprehensive project support to Project Managers to ensure efficient project control.
• Assist invoicing, debtor follow-up, and timesheet monitoring.
• Populate and maintain CRM throughout the project lifecycle.
• Ensure go/no-go decisions, signed proposals, contracts, purchase orders are recorded.
• Support resource planning and maintain accurate data across projects.

Skills

Project coordination

Attention to detail

Communication skills

MS Office

CRM systems

Tools

CRM software

Job description

Certus Digital is a leading digital transformation and enterprise asset management consultancy serving organizations across Australia and New Zealand. Founded in 2003, the company specializes in helping asset-intensive industries leverage technology to improve operational efficiency, data-driven decision-making, and business performance.

As a premier IBM partner and now part of the Egis Group, Certus Digital delivers expertise in enterprise asset management, information management, business analytics, cloud solutions, and digital business strategy. With deep experience across sectors including utilities, transport, healthcare, government, communications, banking, and insurance, Certus Digital enables organizations to modernize operations, optimize assets, and accelerate their digital transformation journeys

We are seeking a proactive Project Administrator to join our team, supporting the day-to-day operations and projects across Australia and New Zealand. As a part of the PMO team, you will work directly with project managements to provide full project administration support and support resource planning.

Your main duties will include:

• Provide comprehensive project support services to Project Managers to ensure efficient and effective project control and management.


• Provide support to Project Managers with invoicing and debtor follow up, timesheet monitoring to ensure timely completion, expense claims against billable projects and other support duties as appropriate.


• Populate and maintain Customer Relationship Management (CRM) throughout the project lifecycle.


• Ensure go/no-go, signed proposals and contracts, purchase orders and variations are executed and recorded on project files.


• Support resource planning, ensuring accurate data is maintained across all projects within Project Admin Portfolio.


• Prepare reports and record minutes relating to project progress reviews, activities and deliverables through CRM and other relevant systems


• Provide general administrative support, as required

To be successful in this opportunity, you will have demonstrated experience in a similar role supporting technical digital projects. In addition, you will also have:

• Relevant work rights to live and work full-time in Australia or New Zealand.


• Previous experience in a similar role, with demonstrated experience supporting projects within professional services or consultancy ideally.


• Exposure to project management methodologies.


• Sound IT skills with working knowledge, advanced skills with Microsoft Office Suite


• Ability to work autonomously.


• Exceptional attention to detail.


• Excellent communication skills (both written and verbal).


• Strong organisational, prioritisation and time management skills.


• Sound Commercial Acumen

We are open to considering this role on a part-time or job-share basis. Please let us know of your flexibility requirements.

Egis is committed to creating an inclusive, creative culture that embraces diversity and flexibility. We offer generous parental leave, support flexible work practices and strive to create an environment where employees can connect, collaborate, grow and succeed.