Programme Coordinator

Auckland Airport; Auckland; Hybrid; NZD 70,000 - 90,000; Full time

Job summary

Auckland Airport is seeking an experienced Programme Coordinator to support airfield projects. This office-based role ensures the programme team stays accurate, successful and effective by coordinating activities and liaising with project leaders.

You will create and update purchase orders, link information between project managers and stakeholders, and help deliver governance reporting, performance indicators and procurement tasks essential to the programme.

Qualifications

• Experience as a project administrator / programme coordinator for construction or site-based works.
• Experience supporting project management activities.
• Ability to work in complex, operational environments where safety, stakeholder coordination and clear communication are essential.

Responsibilities

• Coordinate deliverables from Programme Director, Project Directors and Project Managers.
• Best practice information management consistent with Infrastructure processes and procedures overseeing the delivery of all project/programme reporting requirements, including financial performance and reporting.
• Supporting governance reporting requirements to the Auckland Airport Executive, Board committees and the Board.
• Providing lead and lag indicators of programme performance to the project team and supporting ongoing commercial discipline and performance.
• Welcoming new starters to the team, and inducting them into the business, and to Infrastructure processes and procedures.
• Management of positive, collaborative and supportive team relationships
• Assist the project team to co-ordinate relevant activity
• Managing and coordinating programme events and internal and external communications
• Ensuring the working environment is fit for purpose
• Supporting coordination across live airfield projects, including programme reporting, procurement activities and project controls

Skills

Stakeholder coordination

Project administration

Program coordination

Communication

MS Projects

Advanced Excel

Education

Construction qualification or relevant work experience

Tools

MS Projects

Advanced Excel

Job description

Auckland Airport stands proudly as the gateway to Aotearoa, welcoming travellers beginning their journeys, farewelling Kiwis to new destinations, connecting businesses and workers to new opportunities, and celebrating partners and investors who back us along the way. We have ambitions to be a global hub and a comprehensive development programme to deliver this vision.

With so many moving parts to keep the airport precinct running, it’s our collaboration and passion that keeps everything together. This is what our culture and heritage have been built on. When you work with us, you’ll share our ambition to be a great New Zealand business, and one that’s making a strong contribution to the wellbeing of our communities and economy.

About the role:

We are looking for an experienced Programme Coordinator to assist with several exciting new airfield projects at Auckland Airport. This office based, administrative role is to ensure that the programme team is accurate, successful and effective by supporting and coordinating programme activities and the Airfield team project leaders. Daily tasks include creating and updating purchase orders, correlating project data/information, compiling programme updates and linking information between project managers and other stakeholders.

Your key responsibilities are:

• Coordination of deliverables from Programme Director, Project Directors and Project Managers.
• Best practice information management consistent with Infrastructure processes and procedures overseeing the delivery of all project/programme reporting requirements, including financial performance and reporting.
• Supporting governance reporting requirements to the Auckland Airport Executive, Board committees and the Board.
• Providing lead and lag indicators of programme performance to the project team and supporting ongoing commercial discipline and performance.
• Welcoming new starters to the team, and inducting them into the business, and to Infrastructure processes and procedures.
• Management of positive, collaborative and supportive team relationships
• Assist the project team to co-ordinate relevant activity
• Managing and coordinating programme events and internal and external communications
• Ensuring the working environment is fit for purpose
• Supporting coordination across live airfield projects, including programme reporting, procurement activities and project controls

What you'll bring to the role

• Previous experience as a project administrator / programme coordinator for construction or site-based works and experience engaging with a range of project stakeholders
• Previous experience supporting project management activities
• Confidence working in complex, operational environments where safety, stakeholder coordination and clear communication are essential.
• 5 years + experience in client or corporate environment
• A construction qualification or relevant work experience is preferred
• Experience using MS Projects or Advanced Excel

Why Join Us?

Auckland Airport is more than a place of transit-it’s a place of connection. You will play a key role in managing key stakeholders on one of NZs largest Infrastructure projects.

This is a great opportunity for someone who enjoys complexity, coordination and pace. You will work alongside project managers, operational teams and delivery partners on airfield infrastructure programmes where planning, communication and attention to detail are critical to success.

Ready to Take Off?