Digital Programme Coordinator

Auckland Airport; Auckland; On-site; NZD 90,000 - 120,000; Full time

Job summary

Auckland Airport is seeking a skilled PMO/Project Coordinator to support Digital Infrastructure programmes, delivering ICT assets into construction projects. You will work with Programme and Project Managers to coordinate objectives, controls and information, ensuring project elements are well managed.

Applicants should have a tertiary qualification in Business/Programme Management and 5–6 years’ experience in PMO/Coordination, with strong procurement and documentation skills.

Qualifications

• PMO/Coordination experience in delivery programmes.
• Experience procuring hardware, equipment, quotes and POs.
• Ability to create and maintain structured documentation and reports.

Responsibilities

• Assist Project Managers with procurement, quotes, and POs; manage vendors and logistics.
• Create cost and time estimates to support budgets and forecasts.
• Maintain organized document structures for easy access.
• Provide clear communications to stakeholders in forums and written channels.
• Manage action registers for inter-project dependencies and resolve issues.

Skills

PMO coordination

Vendor management

Budget forecasting

Documentation management

Stakeholder communication

Risk identification

Education

Bachelor's or equivalent in Business/Programme Management

Tools

MS Office

Procurement systems

PO management

Job description

Auckland Airport stands proudly as the gateway to Aotearoa, welcoming travellers beginning their journeys, farewelling Kiwis to new destinations, connecting businesses and workers to new opportunities, and celebrating partners and investors who back us along the way. We have ambitions to be a global hub and a comprehensive development programme to deliver this vision.

This role is a Fixed Term Contract till 30th June2027 and will support the successful execution of Digital Infrastructure programmes that deliver Digital and ICT assets into Auckland Airport construction programmes. It will also be a champion of continuous improvement and project management principles.

About the role

This Role will work directly with Programme and Project Managers to organise and administer programme objectives, reports, controls and information. It is crucial to ensure that all elements of the project are well-coordinated and managed.

Some of your key responsibilities will be:

• Assisting Project Managers with procurement of hardware and equipment, arranging quotes and purchase orders, managing vendors and suppliers, logistics and supply chain.
• Arrange cost and time estimates to support budget and programme financial forecasts.
• Create and maintain organised, logical document structures so documents can be easily found and used.
• Providing clear and effective communications to stakeholders in various forums, and written channels.
• Manage the Action register for interproject dependencies, supporting the Programme Manager to resolve dependency questions and issues.
• Proactively identify risks and issues within your area of responsibility
• Support the Programme Manager in achieving reporting deadlines.
• Producing regular reports, and those required on an ad hoc basis as determined by the Programme Manager or Delivery Lead.
• Provide ad hoc support with documentation management and sourcing.
• Proactively engaging with stakeholders to pave the way for smooth and effective projects or programme delivery.
• Role model Auckland Airport’s commitment to “People First” Health, Safety & Wellbeing approach

What you’ll bring to the role

At Auckland Airport, we are a busy hive of activity, and a lot of what we look for is how you would align with our values Respectful,Collaborative,We Care,IntegrityandExceptional.

To ensure your success in this role, you will need:

• Tertiary qualification in Business Management, Programme Management or similar.
• Minimum 5-6 years’ experience level (PMO, Coordination, Project Coordination)
• Operational business experience / understanding of digital technical terms.
• Excellent knowledge and understanding of Programme and Project Management disciplines
• Problem identification, analysis and resolution
• Report production and distribution
• Ability to work in a changing environment autonomously and with minimum direction.
• Demonstrated experience managing supply chain and logistics, from supplier engagement and quoting, raising and managing PO’s, logistics management, good receipting, stock management and control of hardware and equipment.

About us

Auckland Airport is more than just a business. It’s a truly unique place with an important role to play in New Zealand’s recovery. Together we’re its custodians, knowing that the work we do has the power to create positive change for our customers, the community, the environment and for the prosperity of Aotearoa. We’re all about creating a sense of place where everyone can thrive, and one where others aspire to work. We’re a diverse and inclusive workplace and welcome people from all walks of life.

Please note that applications will be reviewed continuously throughout the recruitment period, and appointments may be made before the official closing date of the advert.