Procurement and Contracts Coordinator

Otago Regional Council; Dunedin; On-site; NZD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible work opportunities

Life Insurance

5 weeks annual leave

Superannuation

Job summary

Otago Regional Council in Dunedin, NZ is seeking a Procurement and Contracts Coordinator to join the Support Services team on a fixed term (12 months), full-time basis (37.5 hours per week) in our Dunedin office. The role coordinates procurement, contract administration, and supports daily operations for fleet, plant and facilities, establishing new contracts and updating existing ones.

Key duties include managing purchase orders and invoicing, driving contract improvements, coordinating

Qualifications

• A tertiary qualification in business administration, procurement, contract or project management, and/or substantial equivalent experience within local government.
• A full driver's license.
• Experience in purchase order systems.
• Experience following administration procedures.
• Proven customer service excellence and ability to work in a team.

Responsibilities

• Managing the purchase order and invoicing process on behalf of the team.
• Proactively work to implement new and update existing contracts to attain best price with continuous deliverable improvement, price reductions and/or cost avoidance.
• Manage and coordinate contractors within scope to ensure deadlines are met; risks are identified and escalated when necessary.
• Liaising, coordinating and where required support building and fleet maintenance contractors.

Skills

Procurement

Contract administration

Vendor management

Customer service

Team collaboration

Full driver's license

Purchase orders

Administration procedures

Education

Tertiary qualification in business administration / procurement / contract or project management

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Otago Regional Council – Dunedin, South Island

At the Otago Regional Council (ORC), our mission isprotecting, connecting and enhancing Otago's environment, now and for thefuture - Mou, moku, mo tatou, For you, for me, for us. To be sure we candeliver on our responsibilities, we are evolving as an organisation, and we'renot overstating when we say we have some really big targets to reach. We needthe right people, in the right roles, to help us to get there.

We think Otago's a pretty special place. It covers a vastarea - the third largest local government region in New Zealand. Those who callOtago home enjoy access to mountains, coastal lowlands, dramatic rivers, andwild beaches. Our environment here is part of who we are, and at ORC, we workeach day to look after it.

The Opportunity

We are looking for a Procurement and Contracts Coordinator tojoin our Support Services team on a fixed term (12 months), full time (37.5hours per week) basis, in our busy Dunedin office.

The purpose of this position is to effectively coordinateprocurement, contract administration processes and support with daily operationand management of plant, fleet, property and buildings for the Fleet and FacilitiesTeam. The role will be responsible for establishing new contracts and updatingexisting contracts for goods and/or supply of services for Council.

As a Procurement and Contracts Coordinator, you will beresponsible for:

• Managing the purchase order and invoicingprocess on behalf of the team
• Proactively work to implement new and updateexisting contracts to attain best price with continuous deliverableimprovement, price reductions and/or cost avoidance
• Manage and coordinate contractors within scopeto ensure deadlines are met; risks are identified and escalated when necessary
• Liaising, coordinating and where requiredsupport building and fleet maintenance contractors

If you have administrative experience and enjoy working in ateam environment, then this is the role for you.

About You

Our ideal candidate will have:

• A tertiary Qualification in businessadministration, procurement, Contract or Project Management, and/or substantialequivalent experience within local government
• A full driver's license
• Experience in purchase order systems
• Experience following administration procedures
• Proven Customer Service excellence and workingin a team

A full job description can be found here – FF Role PD 2023 - Procurement and Contracts Coordinator.pdf

What we offer

We recognise and celebrate diversity within Team ORC and arecommitted to providing a work environment that supports inclusion and equalopportunities. We actively encourage applications from anyone who will live ourvalues of MANA- We influence with respect and integrity, TIKA- We do the rightthing and do things right and AROHA- We show that that we care.

To support our diverse and capable team, we're pleased tooffer enhanced benefits such as:

• Flexiblework opportunities
• LifeInsurance
• 5weeks annual leave
• Superannuation

At ORC, we value diversity, and the different strengthspeople bring. We can provide flexible recruitment options such as virtualinterviews, online kōrero, or whānau-inclusive interviews. If you would like tohave whānau support with you during your interview, just let us know—we welcomeit!

Learn more about who we are - join our online whānau! Check out our website - Managing Otago's environment | Otago Regional Council to seewhat life at ORC is like.

All candidates require the right to work in New Zealand.

For further information, please contact***************@orc.govt.nz