Personal Assistant/Administrator

Cultivate Recruitment; Wellington; On-site; NZD 50,000 - 70,000; Full time

Job summary

Cultivate Recruitment in Wellington is seeking an experienced team administrator to keep a busy team organized and on track. You will manage diaries, schedule meetings, prepare packs, book travel and handle financial tasks with precision.

You are proactive, reliable and able to prioritise without constant oversight. You’ll support leaders, clients and colleagues, ensuring deadlines and details are never overlooked.

Qualifications

• Strong administration and coordination experience.
• A proactive "I'll sort it" attitude.
• Excellent organisation and attention to detail.
• The ability to manage multiple priorities without losing track of the detail.
• Confidence dealing with senior leaders, colleagues, clients and stakeholders.
• Reliability and follow-through, you own your work from start to finish.
• Good judgement and discretion when dealing with confidential information.
• Confidence to chase people up, ask questions and push back when needed.
• The ability to quickly learn new systems and ways of working.

Responsibilities

• Managing Diaries
• Scheduling meetings, agendas and action points
• Preparing meeting packs
• Booking Travel
• Financial administration
• Preparing and maintaining accurate documents and information
• Liaising confidently with senior leaders, colleagues, clients and stakeholders
• Managing competing priorities and shifting deadlines
• Solving problems and finding practical solutions
• Supporting the wider team with administration and coordination as needed

Skills

Administration

Coordination

Proactive attitude

Organisation

Attention to detail

Multitasking

Communication with leaders

Discretion

Learning new systems

Job description

Cultivate Recruitment - Wellington Central, North Island

About the Role | Mō te Tūragč
This is a role for someone who likes to get things sorted.
You'll be responsible for keeping a busy team organised, making sure actions are followed up, deadlines don't slip and people have what they need to get things done. You love to be one step ahead, use your initiative and pitch in wherever you are needed.

This isn't an admin role where you'll simply wait for instructions. You'll need to see what needs doing, take ownership and make it happen to support your manager and team.
Your day-to-day will include:

• Managing Diaries
• Scheduling meetings, agendas and action points
• Preparing meeting packs
• Booking Travel
• Financial administration
• Preparing and maintaining accurate documents and information
• Liaising confidently with senior leaders, colleagues, clients and stakeholders
• Managing competing priorities and shifting deadlines
• Solving problems and finding practical solutions
• Supporting the wider team with administration and coordination as needed

About You | Mąu
You're an experienced team administrator or coordinator who takes pride in being the person people can rely on.
You're organised, accurate and proactive. You don't need someone constantly checking in with you, you can look at what needs to happen, work out the priorities and get on with it.

You will bring:

• Strong administration and coordination experience
• A proactive "I'll sort it" attitude
• Excellent organisation and attention to detail
• The ability to manage multiple priorities without losing track of the detail
• Confidence dealing with senior leaders, colleagues, clients and stakeholders
• Reliability and follow-through, you own your work from start to finish
• Good judgement and discretion when dealing with confidential information
• Confidence to chase people up, ask questions and push back when needed
• The ability to quickly learn new systems and ways of working

Why This Role | Te Āheinga
If you have the experience we are looking for who wants more ownership, more variety and the opportunity to work closely with senior people, this could be a great next step.

About the Organisation | Mō te Kamupene

This well-regarded Wellington organisation values reliability, discretion and getting things right. They're looking for someone who takes pride in their work and wants to be the person everyone knows they can count on.

This ad may have been written with help from AI, but your application will be reviewed by a real human, Hope: Fueled by a genuine curiosity and a knack for cutting through the noise, she's all about making recruitment real and meaningful. When she's not connecting people, she's busy wrangling her family or enjoying some well-earned downtime with a good coffee and conversation.