Proactive Executive Assistant & Team Coordinator

Cultivate; Wellington; On-site; NZD 60,000 - 75,000; Full time

Job summary

Cultivate in Wellington is seeking an experienced administrator to bring initiative and organisation to a busy team. You will keep the team on track, follow up actions, and ensure deadlines are met with proactivity.

You’ll own tasks, balance competing priorities, and support colleagues and senior leaders. This role rewards reliability, discretion, and the ability to learn new systems quickly.

Qualifications

• Experience in administration and coordination roles.
• Able to manage multiple priorities and meet deadlines.
• Capable of liaising with senior leaders and stakeholders.
• Proactive, organized and able to work independently.

Responsibilities

• Scheduling meetings, agendas and action points
• Booking Travel
• Preparing and maintaining accurate documents and information
• Liaising confidently with senior leaders, colleagues, clients and stakeholders
• Managing competing priorities and shifting deadlines
• Solving problems and finding practical solutions
• Supporting the wider team with administration and coordination as needed

Skills

Administration

Coordination

Attention to detail

Prioritisation

Stakeholders

Discretion

Learning agility

Communication

Job description

Cultivate in Wellington is seeking an experienced administrator to bring initiative and organisation to a busy team. You will keep the team on track, follow up actions, and ensure deadlines are met with proactivity.

You’ll own tasks, balance competing priorities, and support colleagues and senior leaders. This role rewards reliability, discretion, and the ability to learn new systems quickly.