Payroll/Office Manager

Aotearoa New Zealand Association of Social Workers; Whakatu; On-site; NZD 90,000 - 120,000; Full time

Job summary

Apollo Foods is seeking a Payroll & Administration Lead to own end-to-end payroll for all staff across multiple entities, ensuring accuracy and timeliness while complying with NZ laws. You will also handle accounts receivable, invoicing, GST, and month-end processes.

The role requires 50+ staff payroll experience, solid Excel and payroll software skills, and practical accounting knowledge. This on-site position offers a collaborative environment and opportunities to influence payroll operations.

Qualifications

• End-to-end payroll experience for all employees.
• Experience with leave calculations and statutory deductions.
• Strong understanding of NZ payroll legislation including Holidays Act 2003 and KiwiSaver.
• Accounts receivable knowledge and GST compliance is beneficial.

Responsibilities

• Run payroll for all employees on each cycle, including wages, overtime and allowances.
• Collect and reconcile timesheets with managers and obtain approvals.
• Process leave entitlements under Holidays Act 2003.
• Handle PAYE, KiwiSaver and other deductions.
• Set up new starters and process leavers and final pays.
• Maintain payroll records and GL reconciliation monthly.
• Process sales invoicing and GST compliance.

Skills

Payroll accuracy

Attention to detail

MS Excel

Microsoft Office

Communication

Education

NCEA Level 3 or equivalent

Diploma in Business Management or Bachelor of Business Studies (desirable)

Payroll training/certification (desirable)

Tools

Payroll software

Job description

Come and be a part of the team that produces premium beverages, including Picky, The Apple Press and Boring Oat Milk. Apollo Foods was established to target key export markets, leveraging New Zealand's reputation as a safe and traceable food source. At Apollo Foods, we are committed to creating a sustainable and exciting work environment and we need good people to join our team. Join us and contribute to our mission of delivering high-quality products to customers worldwide.

About the role

To lead and run the payroll and administration function of the business. The role owns end-to-end payroll for all Apollo Foods employees, ensuring staff are paid accurately and on time, and in compliance with New Zealand employment legislation including the Holidays Act 2003, KiwiSaver and PAYE obligations. The role also manages accounts receivable and sales invoicing, GST and other IRD compliance, assists with month end accounting procedures across 3 companies and carries out general administration duties as required.

Key responsibilities

Process payroll for all employees accurately and on time each pay cycle, including wages, salaries, overtime, allowances and public holiday rates

Collect, check and reconcile timesheets and attendance data with managers before each pay run, and obtain payroll approval in line with Apollo's delegation of authority

Calculate and process all leave in line with the Holidays Act 2003, including annual, sick, bereavement, family violence, alternative and public holiday entitlements

Process all statutory and voluntary deductions, including PAYE, KiwiSaver, student loan, child support and other authorised deductions

Set up new starters and process leavers in the payroll system, including final pays and holiday pay calculations

Maintain accurate and confidential employee and payroll records, including pay rates, tax codes and bank details, in line with the Privacy Act 2020

Reconcile payroll to the general ledger each pay period and at month end, including wages, leave liability and payroll accruals

Ensure all sales invoices are processed in a timely, accurate and efficient manner

Responsible for the timely and accurate filing of GST and other IRD compliance requirements

Manage bank reconciliations and month end process

About you

NCEA Level 3 or equivalent practical experience

Proven experience processing end-to-end payroll, ideally for 50+ employees including waged and shift workers

Understanding and practical knowledge of accounting procedures, including accounts receivable

Working knowledge of payroll software and Microsoft Office, with strong Excel skills

Desirable: Diploma in Business management or Bachelor of business studies; formal payroll training or certification

Unlock job insights

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Your application will include the following questions:

• Which of the following statements best describes your right to work in New Zealand?
• What's your expected annual base salary?
• Do you have Payroll Management experience?