Part-Time Front-of-House & Office Admin

Icehouseventures; Christchurch; On-site; NZD 45,000 - 60,000; Part time

Job summary

Dawn Aerospace in Christchurch is seeking an Administrative Assistant to join the team 20–25 hours per week, reporting to the Administration & Facilities Team Lead. You will help keep the office running smoothly and create a professional experience for staff, customers, and visitors.

You’ll handle front-of-house duties, coordinate facilities, maintain records and Excel trackers, support onboarding and events, and collaborate across the business to adapt to changing priorities.

Qualifications

• Previous experience in administration, office support, customer service, hospitality, or a similar environment.
• Strong organizational skills and attention to detail.
• Confidence using Excel and everyday administrative systems.
• A proactive, can-do attitude and willingness to learn.
• The ability to work independently while knowing when to ask for help.
• A calm, professional approach when dealing with senior leaders, customers, visitors and the wider team.
• The flexibility to thrive in a changing environment and confidently adjust priorities when needed.

Responsibilities

• Deliver a professional front-of-house experience, welcoming everyone from new starters to senior leaders, customers and international visitors.
• Support the day-to-day running of the office, including workplace presentation, meeting room preparation, kitchen and shared spaces, office supplies, and facilities coordination.
• Maintain accurate records, documentation, and Excel-based tracking systems.
• Assist with onboarding and offboarding, team events, meetings, and internal initiatives.
• Provide day-to-day administrative support to the Administration & Facilities team, helping ensure the office operates efficiently.
• Work collaboratively across the business, adapting to changing priorities and supporting a wide range of activities as required.

Skills

Front-of-house

Office coordination

Excel

Onboarding

Records management

Customer service

Tools

Excel

Job description

Dawn Aerospace in Christchurch is seeking an Administrative Assistant to join the team 20–25 hours per week, reporting to the Administration & Facilities Team Lead. You will help keep the office running smoothly and create a professional experience for staff, customers, and visitors.

You’ll handle front-of-house duties, coordinate facilities, maintain records and Excel trackers, support onboarding and events, and collaborate across the business to adapt to changing priorities.