PA/Team Administrator

New Zealand Government; Wellington; On-site; NZD 61,000 - 71,000; Full time

Benefits offered by this job

KiwiSaver

Wellness Benefits

Job summary

New Zealand Government's MBIE is seeking a Personal Assistant/Team Administrator to provide high-level operational support to managers and teams within Immigration New Zealand, reporting to the Business Support Manager. The role focuses on relationship management, coordination, and efficient administration to help MBIE deliver outcomes.

You will be at the heart of a busy branch, coordinating meetings, travel, events, and onboarding while maintaining smooth operations and a proactive approach to

Qualifications

• Proven track record of personal and administrative support.
• Agility in supporting multiple teams and changing priorities.
• Broad knowledge of administration systems and processes.
• Strong relationship management at all levels.
• Strong computer literacy and word processing.
• Ability to work in a team and prioritise MBIE outcomes.
• Willingness to work in a flexible and dynamic environment.

Responsibilities

• Coordinate meetings and travel.
• Welcome new team members and support onboarding.
• Support events and manage logistics.
• Resolve issues and keep operations running smoothly.
• Be the go-to person to make things happen.

Skills

Personal assistant experience

Agile/team support

Administration systems

Relationship management

Computer literacy

Team collaboration

Adaptability

Job description

Discover a career with purpose at MBIEDiscover a career with purpose at MBIEJoin a collaborative and supportive team that values initiative, teamwork, and continuous improvement.Play a key role supporting leaders and teams whose work helps grow and protect New Zealand.Enjoy a varied role where no two days are the same, balancing relationship management, coordination, and administration.Grow your career in an organisation committed to development, wellbeing, and continuous learning.Salary $60,727 - $70,625 Permanent full-time, Wellington CBD +KiwiSaver +Wellness Benefits.About the Role - Tenei turanga:As a Personal Assistant/Team Administrator you will be responsible for effective and efficient operational support to managers and teams. At Immigration New Zealand, we are proud of our critical role in both growing and protecting New Zealand.We are looking for a Personal Assistant/Team Administrator to join our Immigration Risk and Border branch in Immigration New Zealand, reporting to the Business Support Manager.You will be accountable for providing a high level of support to managers and teams in the branch to ensure they are able to effectively perform their role and efficiently use their time and skill to help deliver MBIE's outcomes. You will use strong relationship management and organisational skills to process assigned tasks and resolve issues.We are looking for someone who is customer-focused, flexible, and agile with a positive, proactive approach to their work ensuring tasks are completed to a high level of detail.What the work feels likeYou'll be at the heart of a busy branch, helping leaders and teams stay organised, connected, and focused on what matters most. Every day brings something different, from coordinating meetings and travel, to welcoming new team members, supporting events, solving problems, and keeping operations running smoothly.If you're someone who enjoys variety, building relationships, and being the `go-to' person who makes things happen, you'll find this role both challenging and rewarding.Nga pukenga me nga wheako e hiahiatia ana -Skills and Experience RequiredIdeally you will bring with you:A proven track record of experience and achievement in providing personal and administrative support.Demonstrated agility in supporting multiple teams and responding to changes in priorities.Wide ranging knowledge of administration systems and processes.Sound relationship management skills at all levels.Good standard of computer literacy and word processing.Ability to work effectively in a team environment and to prioritise to achieve MBIE outcomes.Willingness to work in a flexible and dynamic environment.For your application to be considered, you must be either a New Zealand Citizen or hold a New Zealand Permanent Resident visa.About MBIE - Etahi korero mo MBIE:MBIE's goal is to create a resilient and high-performing economy that delivers real and ongoing quality of life for all New Zealanders.We do this by working with others to create an environment that supports businesses to be more productive and internationally competitive, enables all New Zealanders to participate in the economy through improved job opportunities and by working to ensure quality housing is more affordable.People are at the heart of our mahi, our way of working is guided by our values which shape our behaviours.Mahi Tahi - Better TogetherMaia - Bold and bravePae Kahurangi - Build our FuturePono Me Te Tika - Own ItOur aspirations are echoed in our Maori identity - Hikina Whakatutuki - which broadly means `lifting to make successful'.MBIE recognises the partnership founded under Te Tiriti o Waitangi between Maori and the Crown and is committed to giving effect to Te Tiriti o Waitangi. We will do this through enduring, meaningful and effective partnerships with iwi, Maori, other Maori groups/organisations and the Crown, as this is critical to enable economic and social development, both for Maori and for wider Aotearoa New Zealand. We are committed to continuing to partner with iwi in order to find new sustainable solutions to address long standing systemic and cross-cutting issues facing Maori and wider Aotearoa New Zealand and we are also committed to identifying opportunities for iwi to lead and creating an enabling environment for iwi to leverage these opportunities.E mohio ana a Hikina Whakatutuki i puea ake te kotuinga I waenganui i a ngai Maori me te Karauna i Te Tiriti o Waitangi, a, kei te whai ia ki te whakau ake i Te Tiriti o Waitangi. Ma te whai kiko o nga kotuinga ahunga roa o nga iwi, o ngai Maori, me etahi atu ropu Maori ki te Karauna, ka tutuki tenei. He ahuatanga nui tenei e ahei ai nga mahi whanaketanga a-ohanga, a-papori hoki ki a ngai Maori me Aotearoa whanui. E whai tonu ana matou ki te kotui atu ki nga iwi mo te rapu huarahi hou ki te whakaara i nga kaupapa kua roa nei e tami ana i a ngai Maori me Aotearoa whanui, a, e whai ana hoki ki te tautohu i nga aheinga kokiritanga ma nga iwi, me te tautoko i nga iwi kia whai mana ake ai enei aheinga.How to Apply - Me pehea te tono:Click here to view a position description. When you are ready to apply please send a CV and cover letter telling us why you're the perfect fit for this role. All applications must be submitted via our online process.Email Jackie Johnson at [e-mail] quoting ref MBIE/20407 if you have any further questions.Applications close on the 17th November 2026 at 11.59pmPlease note we are looking for a suitably experienced candidate to ideally start on or around the 5th January 2027