Operations Personal Assistant - Plant & Admin Specialist

Fisher Paykel Healthcare; Auckland; On-site; NZD 55,000 - 80,000; Full time

Job summary

Fisher Paykel Healthcare - East Tamaki Campus, Auckland, is seeking a highly organised Personal Assistant / Plant Operations Support to join our High Volume Manufacturing team. This full-time, on-site role provides critical support to Plant Operations Managers, coordinating meetings, reporting, travel, and day-to-day operations.

The successful candidate will manage calendars, prepare production reports, and handle invoices while fostering strong stakeholder relationships across Operations.

Qualifications

• Three years’ experience in a Personal Assistant, Executive Assistant, Team Coordinator, or similar administrative support role.
• Excellent organisational and time-management skills, with the ability to manage competing priorities.
• Exceptional attention to detail and a commitment to delivering high-quality work.
• Strong proficiency in Microsoft Office applications.
• Fast and accurate administration and document management skills.
• Strong written and verbal communication skills.
• A proactive approach, strong initiative, and the confidence to take ownership, anticipate needs, and follow tasks through to completion with minimal supervision.
• The ability to identify opportunities, anticipate challenges, and take initiative to improve processes and support business objectives.
• The ability to build positive working relationships across a wide range of stakeholders.

Responsibilities

• Manage calendars, meetings, and events, including scheduling, agenda preparation, logistics, minute-taking, follow-up actions, and coordination of team events and wider Operations activities.
• Coordinate operational reporting and administration, including the preparation and distribution of production reports, management of KPI data and operational records, and collection of information from stakeholders.
• Provide business support services, including travel bookings, expense management, credit card reconciliation, invoice processing, One-Time-Vendor purchases, and liaison with internal and external stakeholders.
• Support the smooth day-to-day running of Operations, including welcoming visitors, maintaining meeting rooms and office resources, coordinating CWE gown and locker processes, and ensuring a positive experience for employees and guests.
• Identify opportunities to improve systems, processes, and ways of working, taking initiative to enhance team effectiveness and operational efficiency.
• Provide backup support to other Operations Personal Assistants, ensuring collaboration across the team and continuity of support during planned and unplanned absences.

Skills

Calendar management

Organisation

Communication

Stakeholder management

Travel coordination

Meeting logistics

Tools

Microsoft Office

ERP systems

Job description

Fisher Paykel Healthcare - East Tamaki Campus, Auckland, is seeking a highly organised Personal Assistant / Plant Operations Support to join our High Volume Manufacturing team. This full-time, on-site role provides critical support to Plant Operations Managers, coordinating meetings, reporting, travel, and day-to-day operations.

The successful candidate will manage calendars, prepare production reports, and handle invoices while fostering strong stakeholder relationships across Operations.