Operational Support Administrator - Older Adults Mental Health

New Zealand Government; Auckland; On-site; NZD 55,000 - 75,000; Full time

Job summary

Health New Zealand Waitematō, Te Whatu Ora is seeking an Operational Support Administrator to bolster the leadership team of Mental Health Services for Older Adults. Based in Takapuna, the role supports the Operations Manager and Clinical Director with meetings, accounts, calendars, correspondence, minutes, action tracking, and report preparation.

Candidates should bring strong administrative experience, excellent organisational skills, attention to detail and a professional customer service

Qualifications

• Excellent organisation and multitasking abilities.
• Strong data entry and accuracy throughout administrative tasks.
• Professional communication and customer service skills.
• Proficiency with Microsoft Office and modern admin tools.
• Full and clean NZ driver’s license is a plus.

Responsibilities

• Coordinate meetings and prepare agendas/minutes.
• Process accounts payable/receivable and budgets where needed.
• Manage calendars, emails, and correspondence efficiently.
• Track actions and prepare regular reports for leadership.
• Provide general administrative support to Operations Manager and Clinical Director.

Skills

Meeting coordination

Calendar management

Data entry

Customer service

Microsoft Office

Communication

Attention to detail

NZ driver license

Tools

Microsoft Office Suite

Job description

Operational Support Administrator - Mental Health Services for Older Adults

Health New Zealand WaitematōPermanent, Full Time (1 FTE)Based in TakapunaHealth New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About Us

Mental Health Services for Older Adults (MHSOA) provides a comprehensive service to people over the age of 65 years, including an inpatient hospital unit and community mental health teams covering the North Shore, Rodney and West Auckland.

About the role

To strengthen the functioning of our leadership team we are seeking a self-motivated and experienced administrator to primarily support the Operations Manager and Clinical Director of the service. Experience in a health setting or a large organisation would be beneficial.

Day to day tasks include coordination of meetings, accounts processing, calendar management, correspondence, minutes, action tracking and report preparation.

About You

• Great organisation skills


• Attention to detail


• Strong admin and data entry skills


• A friendly and professional manner


• A preference to work in a fast-paced environment


• Excellent communication and customer service skills


• Confidence using Microsoft Office


• The ability to learn and adapt quickly


• Full and clean NZ drivers license

For any queries related to the role, please contact Shelley Kieser, Executive Assistant SMHAS at [e-mail] information about our recruitment process, please contact Abigail Sana Matic, Recruitment Consultant via email

Job Number : WDHB20077

Closing Date: 6 September 2026