Executive Admin Coordinator – Nursing Directorate

Health New Zealand - Te Whatu Ora Te Tai Tokerau; New Zealand; On-site; NZD 30,000 - 34,000; Full time

Job summary

NZ Recruitment in Whangarei, Northland, New Zealand, is seeking an Office Manager to oversee daily administrative functions and maintain an efficient, productive office environment.

The role covers office operations, administrative support to senior management, budgeting, invoicing, reporting, and helping with onboarding. Strong organizational skills, attention to detail, and the ability to manage multiple tasks while promoting a positive workplace culture are essential.

Job description

At NZ Recruitment, we are dedicated to streamlining office operations and enhancing workplace efficiency. Located in Whangarei, Northland, New Zealand, our company is seeking an Office Manager to oversee daily administrative functions and ensure a productive office environment. The ideal candidate will possess strong organizational skills, a keen eye for detail, and the ability to manage multiple tasks effectively while fostering a positive workplace culture.

Office Operations Management

• Oversee daily office operations, ensuring smooth workflow and efficiency.
• Manage office supplies inventory, placing orders as necessary to maintain stock.
• Coordinate office maintenance and repairs, liaising with service providers.
• Implement office policies and procedures to enhance operational efficiency.
• Organize and oversee office events, meetings, and team-building activities.

Administrative Support

• Provide administrative support to senior management and staff as required.
• Manage correspondence, including emails, phone calls, and mail distribution.
• Prepare reports and presentations, ensuring accuracy and timely delivery.
• Assist in onboarding new employees, providing necessary training and resources.
• Maintain filing systems and databases, ensuring information is up-to-date.
• Assist with budget preparation and monitor office expenditures.
• Process invoices and manage accounts payable and receivable tasks.
• Prepare financial reports for management review, highlighting key metrics.
• Coordinate with accountants for tax filings and financial audits.
• Ensure compliance with financial policies and procedures within the office.

Team Leadership and Development

• Supervise and mentor administrative staff, fostering professional development.
• Conduct performance evaluations and provide constructive feedback.
• Encourage teamwork and collaboration among office personnel.
• Resolve conflicts and address employee concerns effectively and promptly.
• Promote a positive office culture that values diversity and inclusion.

Salary Information

The hourly wage for this position ranges from $22 to $25, commensurate with experience and qualifications.