Office Operations Lead

Opuke Thermal Pools And Spa; Canterbury; On-site; NZD 42,000 - 46,000; Full time

Job summary

NZ Recruitment is seeking an Office Manager to oversee Timaru, Canterbury, New Zealand operations. The role focuses on coordinating daily office activities, implementing policies, managing budgets, and supervising administrative staff to maintain an efficient workplace.

The candidate will support communications, meetings, HR processes, onboarding, and payroll inquiries, while leveraging office software and digital filing systems to improve reporting and processes.

Qualifications

• Detail-oriented and highly organized.
• Experience in coordinating office operations and admin tasks.
• Familiar with HR processes and recruitment support.

Responsibilities

• Oversee daily office operations, ensuring all administrative functions run smoothly.
• Implement and maintain office policies and procedures to enhance efficiency.
• Coordinate office supplies and inventory, ensuring timely replenishment and cost control.
• Manage office budgets, tracking expenses to adhere to financial guidelines.
• Supervise and support administrative staff, fostering a collaborative team environment.
• Act as the primary point of contact for internal and external communications.
• Schedule and coordinate meetings, ensuring all necessary resources are available.
• Facilitate effective communication between departments to enhance workflow.
• Prepare and distribute internal communications, including memos and announcements.
• Assist in organizing company events and team-building activities as needed.
• Assist with recruitment processes, including job postings and candidate screening.
• Maintain employee records, ensuring compliance with legal and company policies.
• Coordinate onboarding processes for new hires, providing necessary training.
• Support performance management processes, tracking employee evaluations and feedback.
• Help manage employee benefits and payroll inquiries, ensuring timely resolutions.
• Utilize office management software to streamline administrative tasks and reporting.
• Implement digital filing systems to ensure efficient document management.
• Leverage communication tools to enhance team collaboration and project tracking.
• Maintain office equipment, coordinating repairs and upgrades as necessary.
• Stay updated on industry best practices and emerging office technologies.

Skills

Office management

Budgeting

HR coordination

Communication

Team supervision

Tools

Office management software

Payroll system (HRIS)

Job description

NZ Recruitment is seeking an Office Manager to oversee Timaru, Canterbury, New Zealand operations. The role focuses on coordinating daily office activities, implementing policies, managing budgets, and supervising administrative staff to maintain an efficient workplace.

The candidate will support communications, meetings, HR processes, onboarding, and payroll inquiries, while leveraging office software and digital filing systems to improve reporting and processes.