Office Manager

Health New Zealand - Te Whatu Ora; Wellington; On-site; NZD 90,000 - 120,000; Full time

Job summary

Health New Zealand - Te Whatu Ora in Wellington is seeking an exceptional Office Manager to support a busy senior leadership team. You’ll manage diaries, meetings, travel, papers, onboarding and reporting, keeping the DCFO and leadership group focused on strategic priorities.

Based at Molesworth Street, Wellington, this permanent, full-time role offers variety working across multiple teams and systems in a large public-health organisation.

Qualifications

• Significant Executive Assistant, Personal Assistant or Office Manager experience.
• Excellent communication skills and strong judgement.
• Advanced Microsoft Office skills are essential.

Responsibilities

• Manage diaries, meetings and communications for the DCFO and leadership team.
• Coordinate travel, papers, actions and onboarding for the leadership group.
• Oversee reporting and team administration across multiple teams and locations.

Skills

Executive Assistant experience

Personal Assistant experience

Office Manager experience

Stakeholder management

Tools

Microsoft Office

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Health New Zealand - Te Whatu Ora – Wellington, North Island

• Permanent, full-time position based at Molesworth Street, Wellington.
• Become a key member of the Central Region finance leadership team!

Health New Zealand | Te Whatu Ora is the country's largest employer, delivering universal public healthcare to 5 million New Zealanders.

We provide essential hospital, specialist, and community health services across 80+ locations - from large urban centres to rural towns and remote communities.

Our goal is to improve health outcomes for all New Zealanders by delivering equitable, accessible and innovative care.

About the Role

We're looking for an exceptional Office Manager to help keep a busy senior leadership team organised, connected and operating at its best.

Working closely with the Deputy Chief Financial Officer (DCFO), you'll provide high-trust executive support while helping coordinate the wider DCFO leadership team. This is a role for someone who thrives on variety, enjoys solving problems, and can bring order to complexity.

No two days will be the same. You'll manage diaries, meetings, communications, travel, papers, actions, onboarding, reporting and team administration, while helping navigate the realities of a large organisation operating across multiple teams, locations and systems.

This is an opportunity to become a key member of the Central Region finance leadership team, working alongside senior leaders who are making decisions that impact health services across New Zeal-

You’ll be at the centre of the action, helping ensure the DCFO and leadership team can focus on what matters most while you take care of the details that keep everything moving.

About you

You're not just organised. You're the person people will rely on.

You are:

• Confident, capable and highly organised.
• Personable, approachable and fun to work with.
• Calm under pressure and comfortable managing competing priorities.
• A natural problem solver who anticipates needs before they’re raised.
• Comfortable working with sensitive information and in difficult situations.
• Comfortable working with senior leaders and building relationships across a complex organisation.

Ideally, you'll bring significant Executive Assistant, Personal Assistant or Office Manager experience, excellent communication skills, strong judgement, and advanced Microsoft Office skills.

Working for Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.