Office Manager

New Zealand Government; Wellington; On-site; NZD 90,000 - 120,000; Full time

Job summary

Health New Zealand is seeking an exceptional Office Manager to support a busy senior leadership team based in Wellington. You will manage diaries, meetings, travel, onboarding and reporting while ensuring smooth team administration across multiple locations and systems.

Working with the Deputy Chief Financial Officer and DCFO leadership group, you will help prioritise work, handle sensitive information, build relationships, and keep operations running with calm efficiency in a large public

Qualifications

• Experience as an Executive Assistant, Personal Assistant or Office Manager.
• Strong diary, travel and meeting management skills.
• Ability to coordinate across multiple teams and locations.

Responsibilities

• Manage diaries, meetings and communications for a senior leadership team.
• Coordinate travel, papers, onboarding, reporting and team administration.
• Support DCFO and leadership team to operate efficiently across the organisation.

Skills

Executive support

Diary management

Stakeholder management

Calendar coordination

Problem solving

Relationship building

Communication skills

Office administration

Tools

Microsoft Office

Job description

Permanent, full-time position based at Molesworth Street, Wellington.

Become a key member of the Central Region finance leadership team!

Health New Zealand | Te Whatu Ora is the country's largest employer, delivering universal public healthcare to 5 million New Zealanders.

We provide essential hospital, specialist, and community health services across 80+ locations - from large urban centres to rural towns and remote communities.

Our goal is to improve health outcomes for all New Zealanders by delivering equitable, accessible and innovative care.

About the Role

We're looking for an exceptional Office Manager to help keep a busy senior leadership team organised, connected and operating at its best.

Working closely with the Deputy Chief Financial Officer (DCFO), you'll provide high-trust executive support while helping coordinate the wider DCFO leadership team.

This is a role for someone who thrives on variety, enjoys solving problems, and can bring order to complexity.

No two days will be the same. You'll manage diaries, meetings, communications, travel, papers, actions, onboarding, reporting and team administration, while helping navigate the realities of a large organisation operating across multiple teams, locations and systems.

This is an opportunity to become a key member of the Central Region finance leadership team, working alongside senior leaders who are making decisions that impact health services across New Zealand.

You'll be at the centre of the action, helping ensure the DCFO and leadership team can focus on what matters most while you take care of the details that keep everything moving.

About you

You're not just organised. You're the person people will rely on.

• Confident, capable and highly organised.
• Personable, approachable and fun to work with.
• Calm under pressure and comfortable managing competing priorities.
• A natural problem solver who anticipates needs before they're raised.
• Comfortable working with sensitive information and in difficult situations.
• Comfortable working with senior leaders and building relationships across a complex organisation.
• Ideally, you'll bring significant Executive Assistant, Personal Assistant or Office Manager experience, excellent communication skills, strong judgement, and advanced Microsoft Office skills.

Working for Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand.

We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community.

We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

All applications must be submitted through our online careers portal by 11:59PM Sunday 30 August 2026.

The full position description is available on the Health New Zealand Careers site.

Whilst Health New Zealand is undergoing change, affected kaimahi will be given preference and priority for this position.

We will review applications as received and may proceed with the recruitment process before the closing date of this advert.