Office Manager

Health New Zealand; Wellington; On-site; NZD 70,000 - 90,000; Full time

Job summary

Health New Zealand | Te Whatu Ora in Wellington is seeking an exceptional Office Manager to keep a busy senior leadership team organized, connected and operating at its best. Working with the Deputy Chief Financial Officer, you'll provide high-trust executive support and help coordinate the wider DCFO leadership team across multiple locations and systems.

You will manage diaries, meetings, travel, papers, onboarding, reporting and team administration, ensuring the DCFO and leadership can focus

Qualifications

• Experience as Executive Assistant, Personal Assistant or Office Manager.
• Excellent communication skills.
• Strong judgement and discretion.
• Advanced Microsoft Office skills.

Responsibilities

• Manage diaries, meetings, communications, travel and papers.
• Coordinate onboarding, reporting and team administration.
• Support the DCFO and leadership team across multiple locations and systems.

Skills

Organised

Communication

Prioritisation

Problem solving

Discretion

Stakeholder relationships

Tools

Microsoft Office

Job description

• Permanent, full-time position based at Molesworth Street, Wellington.
• Become a key member of the Central Region finance leadership team!

Health New Zealand | Te Whatu Ora is the country's largest employer, delivering universal public healthcare to 5 million New Zealanders.

We provide essential hospital, specialist, and community health services across 80+ locations - from large urban centres to rural towns and remote communities.

Our goal is to improve health outcomes for all New Zealanders by delivering equitable, accessible and innovative care.

About the Role

We're looking for an exceptional Office Manager to help keep a busy senior leadership team organised, connected and operating at its best.

Working closely with the Deputy Chief Financial Officer (DCFO), you'll provide high-trust executive support while helping coordinate the wider DCFO leadership team. This is a role for someone who thrives on variety, enjoys solving problems, and can bring order to complexity.

No two days will be the same. You'll manage diaries, meetings, communications, travel, papers, actions, onboarding, reporting and team administration, while helping navigate the realities of a large organisation operating across multiple teams, locations and systems.

This is an opportunity to become a key member of the Central Region finance leadership team, working alongside senior leaders who are making decisions that impact health services across New Zealand.

You'll be at the centre of the action, helping ensure the DCFO and leadership team can focus on what matters most while you take care of the details that keep everything moving.

About you

You're not just organised. You're the person people will rely on.

You are:

• Confident, capable and highly organised.
• Personable, approachable and fun to work with.
• Calm under pressure and comfortable managing competing priorities.
• A natural problem solver who anticipates needs before they're raised.
• Comfortable working with sensitive information and in difficult situations.
• Comfortable working with senior leaders and building relationships across a complex organisation.

Ideally, you'll bring significant Executive Assistant, Personal Assistant or Office Manager experience, excellent communication skills, strong judgement, and advanced Microsoft Office skills.

Working for Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

Whilst Health New Zealand is undergoing change, affected kaimahi will be given preference and priority for this position.

We will review applications as received and may proceed with the recruitment process before the closing date of this advert.

Job details

Location:

North Island - Wellington - Wellington Central

Job type:

Job type: Permanent Full time