Office And Business Support Administrator

Redvespa Consultants Limited; Wellington; On-site; NZD 24,000 - 38,000; Part time

Job summary

Redvespa Consultants Limited in Wellington is seeking an Office & Business Support Administrator to keep the office running smoothly, coordinate travel and events, and support staff with everyday systems and tools.

You will be the first point of contact for straightforward system issues, assist with onboarding and offboarding, and help maintain organised records and guides in a genuinely welcoming environment. This is a varied, part‑time role requiring initiative and care.

Qualifications

• This role suits an organised administrator who can keep many tasks on track and meet deadlines.
• Comfort with technology and willingness to learn new systems are important.
• Experience with Google Workspace or similar tools is useful.

Responsibilities

• Keeping our Wellington office welcoming, organised, well stocked, and running smoothly
• Coordinating travel, events, suppliers, catering, and everyday business administration
• Helping create great experiences for new starters, leavers, birthdays, and other moments that matter
• Supporting our people with everyday systems and tools, including setting up accounts, access, and licences
• Being the first point of contact for straightforward system or device issues and coordinating specialist help when needed
• Keeping information, records, shared spaces, and practical guides organised and up to date
• Managing technology assets and other operational registers
• Spotting repetitive or clunky processes and helping us find simpler ways of doing things
• Making sure regular tasks are followed through and nothing important falls through the cracks

Skills

Highly organised

Proactive

Attention to detail

Time management

Strong communication

Tech-savvy

Team player

Ability to learn systems

Tools

Google Workspace

Job description

At Redvespa, we unleash potential in people, businesses, and communities. For more than two decades, our consultants have tackled complex challenges and delivered leadership across diverse sectors through business analysis excellence.

Our mission is to change consulting, for good, with people at our core. We know our strengths and use them to help businesses navigate complexity, make better decisions, and deliver meaningful change. Built on a culture of care, we believe looking after people is the first step in looking after business.

Office & Business Support Administrator

About the role

We’re looking for an exceptionally organised administrator who loves knowing how things work, making things happen, and helping others.

This is a varied, hands‑on role at the heart of Redvespa. You’ll keep our Wellington office running smoothly, coordinate events and travel, support our people with the everyday systems they use, and make sure the regular tasks behind the scenes are organised, accurate, and completed on time.

You’ll also play a big part in creating the Redvespa experience for our people, clients, and visitors — thoughtful, organised, welcoming, and genuinely cared for.

You don’t need to be an IT specialist. You do need to be confident with technology, quick to learn new systems, good at remembering or documenting how things work, and comfortable figuring things out.

What you’ll be doing

• Keeping our Wellington office welcoming, organised, well stocked, and running smoothly
• Coordinating travel, events, suppliers, catering, and everyday business administration
• Helping create great experiences for new starters, leavers, birthdays, and other moments that matter
• Supporting our people with everyday systems and tools, including setting up accounts, access, and licences
• Being the first point of contact for straightforward system or device issues and coordinating specialist help when needed
• Keeping information, records, shared spaces, and practical guides organised and up to date
• Managing technology assets and other operational registers
• Spotting repetitive or clunky processes and helping us find simpler ways of doing things
• Making sure regular tasks are followed through and nothing important falls through the cracks

What you’ll bring

You may have worked as an Executive Assistant, Personal Assistant, Office Manager, Administrator, Team Coordinator, or in another busy business support role. More important than your job title is how you work.

• Highly organised, proactive, and great at keeping track of lots of different things
• Quick to pick up new systems, remember how things are done, and follow tasks through to completion
• Warm, approachable, and someone who genuinely enjoys looking after people and creating a welcoming environment
• Confident using technology and comfortable helping others with everyday systems and tools
• Strong attention to detail, sound judgement, and confidence handling confidential information
• Experience with Google Workspace or similar business tools would be useful, but you don’t need to be an IT specialist — we can teach you our systems
• This could be a great fit for an experienced administrator looking for a genuinely varied part‑time role where your organisation, initiative, and ability to make things happen will be valued.