Office Administrator | Magazine Designer Clothing

Magazine Clothing Limited; Albert-Eden; On-site; NZD 32,000 - 40,000; Part time

Benefits offered by this job

Free parking

Job summary

Magazine Designer Clothing is seeking a highly organised Office Administrator to support day-to-day operations across our Mt Albert boutiques. This part-time maternity cover involves 10-15 hours per week to start, with potential to grow, over 2-3 days.

You will manage website content, stock administration, reporting and general operations, with training from the Operations Manager and opportunities to learn new systems within a small, supportive New Zealand team.

Qualifications

• High level of computer confidence; able to navigate multiple programmes and learn unfamiliar tools.
• Ability to read, understand and follow documented processes precisely.
• Independent problem-solving; escalate when needed and ask for help when appropriate.
• Strong attention to detail to ensure data accuracy across reports and product information.

Responsibilities

• Assist with day-to-day administration and operations of the business.
• Upload products and maintain product information on Shopify.
• Set up sales, promotions and online collections.
• Website maintenance, including content updates and managing sold-out products.
• Assist with buying administration and running reports with spreadsheets.

Skills

Computer proficiency

Follow written instructions

Independent problem solving

Attention to detail

Excel basics

Organisation & time management

Initiative & accountability

Adaptability

Tools

Shopify

Retail Express (REX)

Maropost

Job description

Office Administrator | Magazine Designer Clothing

Office Administrator | Magazine Designer Clothing

Part-time maternity cover | Mt Albert, Auckland | 10-15 hours per week to start, with potential to grow

Magazine Designer Clothing is looking for a highly organised, computer-confident and proactive Office Administrator to support the day-to-day operations of our upmarket women's fashion boutiques.

This is a 12-month maternity cover position, with the possibility of an extension beyond the initial cover period. The role will initially involve approximately 10-15 hours per week, Over 2-3 days with the opportunity to grow to around 20-25 hours over time, depending on business needs.

We are a New Zealand-owned fashion business with a small head office team and a varied, hands-on working environment. This is a behind-the-scenes role that touches almost every part of the business, from website management and stock administration to reporting, buying support and general operations.

This role would suit someone who is genuinely comfortable working with computers, enjoys figuring things out and can confidently follow written instructions to complete tasks independently. We are looking for someone who takes initiative, pays attention to detail and is happy to learn new systems and processes.

You will receive training and support from our Operations Manager, particularly during onboarding, but you should be comfortable learning independently and applying what you've been taught.

We are a small, supportive team based in Mt Albert, with some flexibility around how hours are spread across the week.

What the role involves

Assisting with the day-to-day administration and operations of the business

Uploading products and maintaining product information on our website (Shopify)

Setting up sales, promotions and online collections

Website maintenance, including updating content and managing sold-out products

Assisting with buying administration

Running reports, working with spreadsheets and handling business data

Following established processes and written instructions to complete tasks accurately

Troubleshooting basic system and website issues, researching solutions and escalating problems when necessary

Supporting the wider team with general administrative and operational tasks as required

What we are looking for

Essential skills and attributes

High level of computer confidence: You are comfortable navigating different programmes, switching between systems and learning unfamiliar tools.

Ability to follow written instructions: You can read, understand and accurately follow documented processes without needing someone to walk you through every step.

Independent problem-solving: When something doesn't work as expected, you can investigate, consult available instructions or resources, try sensible solutions and recognise when to ask for help.

Strong attention to detail: You take care to ensure data, product information, reports and administrative tasks are accurate.

Excel: Comfortable with the basics of Excel

Organisation and time management: You can prioritise tasks, manage competing deadlines and keep track of work that needs completing.

Initiative and accountability: You take ownership of your responsibilities, follow tasks through to completion and communicate when something needs clarification.

Adaptability: You enjoy variety, are comfortable switching between tasks and can adjust to changing priorities in a busy environment.

Experience with Retail Express (REX), Maropost or other retail and e-commerce systems would be an advantage, but is not essential. We are happy to train someone who has the right technical confidence and learning ability.

You do not need to be a website developer. However, you should be comfortable working with website platforms, learning new tools, researching solutions and tackling unfamiliar computer-based tasks.

What we offer

A varied role with opportunities to develop your skills and take on greater responsibility

A supportive, small-team environment

Flexibility where possible around working hours

Free parking directly outside the office

The opportunity to work closely with a growing New Zealand fashion business