Office Administration & Inventory Coordinator

Aotearoa New Zealand Association of Social Workers; Upper Harbour; On-site; NZD 45,000 - 60,000; Full time

Job summary

Aotearoa New Zealand Association of Social Workers is seeking a versatile administrator to join our Auckland-based team. This 40-hour-per-week, Monday to Friday role combines office administration, order processing, purchasing, and stock management.

The successful candidate will manage multiple priorities, maintain accurate records, and communicate effectively with customers and suppliers. A proactive, detail-oriented approach and ability to work both independently and in a team are essential.

Qualifications

• Strong written and spoken English and attention to detail are essential.
• Experience in office administration or purchasing is helpful but not required.

Responsibilities

• General day-to-day office administration and support.
• Processing customer orders accurately and efficiently.
• Data entry and maintaining accurate records.
• Responding to emails and assisting with customer and supplier enquiries.
• Assisting with general office and administrative tasks.
• Monitor stock levels and identify upcoming stock requirements.
• Place stock orders with suppliers.
• Maintain accurate stock records and inventory information.
• Assisting with purchasing and replenishment decisions.
• Liaising with suppliers regarding orders, pricing, availability and delivery times.
• Keep an eye on product trends and identify opportunities.
• Review sales and stock information to assist with purchasing decisions.

Skills

Computer literacy

English proficiency

Attention to detail

Organization

Time management

Communication

Problem solving

Teamwork

Independent work

Office administration experience

Tools

Office software

Data entry systems

Job description

This is a varied position that combines office administration, order processing, purchasing and stock management. The successful candidate will be someone who enjoys working across different areas of the business, can manage multiple priorities and takes pride in getting the details right. This is a Monday to Friday, 40-hour-per-week office-based position.

Key responsibilities

Office Administration

• General day-to-day office administration and support
• Processing customer orders accurately and efficiently
• Data entry and maintaining accurate records
• Responding to emails and assisting with customer and supplier enquiries
• Assisting with general office and administrative tasks

Stock Management & Control

• Monitoring stock levels and identifying upcoming stock requirements
• Placing stock orders with suppliers
• Maintaining accurate stock records and inventory information

  Buying & Purchasing

  • Assisting with purchasing and replenishment decisions
  • Liaising with suppliers regarding orders, pricing, availability and delivery times
  • Keeping an eye on product trends and identifying potential opportunities
  • Reviewing sales and stock information to assist with purchasing decisions

  About you

  • Excellent computer skills and highly confident learning and using different computer programs and systems
  • Strong level of general computer literacy and genuine interest in technology
  • Excellent written and spoken English
  • Strong attention to detail and accuracy
  • Excellent organisational and time-management skills
  • Ability to manage multiple tasks and prioritise effectively
  • Good communication skills and confidence to communicate with customers, suppliers and colleagues
  • Practical, proactive approach to problem solving
  • Ability to work independently as well as part of a team
  • Previous experience in office administration, purchasing, inventory/stock management or similar role would be preferred but is not essential