Occupational Health Admin & Scheduler — Permanent

Habit Group; Whangarei; On-site; NZD 42,000 - 66,000; Full time

Job summary

Habit Health is seeking an Administrator/Receptionist based at our Reyburn Street clinic in Whangarei to support Occupational Health services. You will be the first point of contact, manage bookings, coordinate nurse schedules, and assist with invoicing.

Ideal candidates will have excellent organisational and communication skills, thrive in a fast-paced environment, and enjoy providing outstanding support to clients and healthcare professionals.

Responsibilities

• Main point of contact on reception for telephone bookings and initial contact with patients as they arrive at the clinic.
• Coordinating nurse schedules across NZ to optimise assessments and resource allocation
• Triaging non-occupational health requests to the relevant internal departments
• Acting as a key point of contact and support for clients, employers, clinicians, and internal teams
• Coordinating travel logistics for nurses including accommodation and transport
• Managing booking requests and communications via phone and email
• Supporting customer-specific programmes, including flu vaccination campaigns
• Assisting with wider bookings projects and supporting team members as required
• Invoicing of clinic attendances

Job description

Habit Health is seeking an Administrator/Receptionist based at our Reyburn Street clinic in Whangarei to support Occupational Health services. You will be the first point of contact, manage bookings, coordinate nurse schedules, and assist with invoicing.

Ideal candidates will have excellent organisational and communication skills, thrive in a fast-paced environment, and enjoy providing outstanding support to clients and healthcare professionals.