National Office & Procurement Strategy Lead

Tribe Group; Auckland; On-site; NZD 44,000 - 50,000; Full time

Benefits offered by this job

A great team environment

No weekend work and free car parking

Staff discounts

Job summary

Ocean Concrete in Auckland is seeking an Office Manager to organise and control office functions, administrative systems and resources. You will coordinate filing, procurement, payroll support and health and safety records to ensure smooth daily operations.

You will work with directors and management, handle customer and supplier communications, invoices, payments and scheduling, and identify improvements to processes while maintaining accurate records.

Qualifications

• Successful applicants will have a relevant degree (or higher) in management, business/public administrator or law.
• At least three years of relevant experience in office management or administration or secretary.
• Strong business writing, reporting and stakeholder communication skills.

Responsibilities

• Plan, review and manage day-to-day office services, priorities, procedures and service standards.
• Allocate staff time, workspace, equipment and other office resources to support sales, dispatch, operations and accounts.
• Assign and monitor administrative work, supervise and coordinate employee onboarding, training, leave records and payroll information.
• Manage office records and accounts administration, including purchase orders, invoices, expense records and documents required by the accountant.
• Liaise with customers, suppliers, service providers, professional advisers and public authorities to coordinate office business and resolve administrative issues.
• Maintain office equipment, supplies and service contracts, and arrange repairs or replacement when required.
• Prepare business correspondence, meeting notes, internal notices and procedural documents.
• Maintain health and safety, privacy, personnel and compliance records; prepare management reports; and improve systems to meet legal and company requirements.

Skills

Office management

Coordination

Customer service

Communication

Multitasking

Record keeping

Problem solving

Attention to detail

Education

Relevant degree in management or business/public administration or law

Job description

Ocean Concrete in Auckland is seeking an Office Manager to organise and control office functions, administrative systems and resources. You will coordinate filing, procurement, payroll support and health and safety records to ensure smooth daily operations.

You will work with directors and management, handle customer and supplier communications, invoices, payments and scheduling, and identify improvements to processes while maintaining accurate records.