Maritime Inspections Team Coordinator & Ops Support

Maritimenz; Auckland; On-site; NZD 68,000 - 82,000; Full time

Benefits offered by this job

Income Protection

Life Insurance

Job summary

Maritime NZ is seeking a competent Team Coordinator to provide high-quality coordination, administration and business support for the Maritime Inspections team. You’ll help ensure inspections, audits and compliance activities run smoothly and that managers and inspectors have the information they need.

This is a varied role for an organised professional who thrives in fast-moving environments, with strong MS Office skills, attention to detail and the ability to work with geographically dispersed

Qualifications

• Experience in a coordination, administration or operational support role.
• Strong organisational skills with the ability to multi-task.
• Experience supporting geographically dispersed teams.
• Confidence working with systems, records and business processes.
• Excellent relationship management and communication skills.
• Attention to detail and confidentiality.

Responsibilities

• Coordinating administrative and operational activities for the Maritime Inspections team
• Supporting the planning, tracking and documentation of inspections, audits and compliance activities
• Maintaining records, databases and business information systems
• Preparing reports, dashboards, meeting papers and governance documentation
• Managing travel, meetings, correspondence and team logistics
• Supporting financial administration, including invoicing, reconciliations and budget tracking
• Assisting with onboarding, workforce records and training administration
• Identifying opportunities to improve systems, processes and ways of working
• Building strong working relationships across Maritime NZ and with external stakeholders

Skills

Coordination

Administration

Operational support

Stakeholder management

Communication skills

MS Office proficiency

Record keeping

Problem solving

Job description

Maritime NZ is seeking a competent Team Coordinator to provide high-quality coordination, administration and business support for the Maritime Inspections team. You’ll help ensure inspections, audits and compliance activities run smoothly and that managers and inspectors have the information they need.

This is a varied role for an organised professional who thrives in fast-moving environments, with strong MS Office skills, attention to detail and the ability to work with geographically dispersed