Coordinator, Pacific Maritime Safety Programme (PMSP)

Maritimenz; Wellington; Hybrid; NZD 76,000 - 92,000; Full time

Benefits offered by this job

Income Protection & Life Insurance

Job summary

Maritime NZ is recruiting a PMSP Coordinator to keep the Pacific Maritime Safety Programme running smoothly, coordinating activities and providing administrative support to ensure timely delivery. You will work with internal teams and external partners to plan, report and communicate progress across the programme.

The role involves logistics, governance support, documentation management, and budget tracking, with a strong emphasis on coordination and proactive problem solving in a dynamic

Qualifications

• Experience coordinating programmes, governance, and reporting processes.
• Strong organisational skills with ability to manage priorities and deadlines.
• Experience supporting financial tracking, reporting or budgets.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to manage information accurately.
• Confidence working with a range of stakeholders, including external partners.
• Proactive, solutions-focused, and able to improve systems and processes.
• Experience with international or Pacific programmes is desirable.

Responsibilities

• Coordinate programme activities, meetings and events, including travel and logistics.
• Support governance by preparing agendas, papers and recording actions.
• Maintain accurate programme documentation and information systems.
• Track budgets and support financial reporting.
• Monitor programme progress, risks and milestones.
• Support communication across internal teams and external partners, including Pacific stakeholders.
• Continuously improve systems to support efficient programme delivery.

Skills

Programme coordination

Administration

Project support

Governance

Budget tracking

Stakeholder management

Communication skills

Pacific programmes

International engagement

Job description

Coordinator, Pacific Maritime Safety Programme (PMSP)

Our Vision: Preventing Harm. Saving Lives. Securing our Future

We play a key role in the guardianship of New Zealand waterways. We are bringing together our aroha, work and skills to achieve our outcomes of sustainable supply chains and sectors, safe people and operations, secure ports and ships, and clean seas and waterways.

Our values are about who we are as individuals and the behaviours we expect from each one at Maritime NZ.

Care | Kia Tika - We care for each other and do the right thing

Courage | Kia Māia - We are brave, capable and confident

The Partnerships and Engagement Group leads a coordinated, organisation‑wide approach to growing strategic partnerships and relationships in the Maritime sector and across Maritime NZ through functions including engagement, guidance, education, and communications.

Within this, the Engagement team leads domestic and international engagement coordination and capability‑building, including in the Pacific. Within this, the Pacific Maritime Safety Programme (PMSP) supports maritime safety capability across the Pacific, working in partnership with Pacific Island countries to deliver practical, sustainable improvements.

Te tūnga | The role

This role is all about keeping a complex international programme running smoothly. As the PMSP Coordinator, you will provide essential coordination and administrative support to ensure programme activities are well organised, on track and effectively delivered.

You will work closely with internal teams and external partners, supporting everything from logistics and planning through to reporting and programme communications.

Key areas of focus include:

• Coordinating programme activities, meetings and events, including travel and logistics


• Supporting governance processes by preparing agendas, papers and recording key actions


• Maintaining accurate programme documentation and information systems


• Tracking budgets and supporting financial reporting


• Monitoring programme progress, risks and key milestones


• Supporting communication and coordination across internal teams and external partners, including Pacific stakeholders


• Continuously improving systems and processes to support efficient programme delivery

This role is ideal for someone who enjoys working behind the scenes to bring structure, organisation and momentum to important work with real-world impact.

Please note: This role is a fixed term contract until 30 June 2031.

You are highly organised, detail-focused and enjoy working in a fast-paced environment where no two days are the same. You are confident coordinating multiple moving parts and take pride in keeping things running smoothly.

You will likely bring:

• Experience in programme coordination, administration or project support


• Strong organisational skills, with the ability to manage competing priorities and deadlines


• Experience supporting financial tracking, reporting or budgets


• Excellent written and verbal communication skills


• Strong attention to detail and ability to manage information accurately


• Confidence working with a range of stakeholders, including external partners


• A proactive and solutions-focused approach


• Experience working with international or Pacific programmes (desirable)

Maritime NZ recognises and respects te Tiriti o Waitangi and we are committed to working with Māori to build strong, meaningful and enduring relationships to achieve mutually beneficial outcomes.

We aim to be a workplace where everyone feels valued, supported with a sense of belonging. We encourage our people to actively contribute to our workplace culture where we all thrive and authentically live our Maritime NZ values.

On joining us you will receive a full range of benefits including Income Protection & Life Insurance.Check out our full range on our careers page to find out more about why we love working here.

Salary range $75,790 - $92,064 depending on skills and experience + superannuation.

Applications for this role close7th October 2026. Please also note that you must have the legal right to live and work in New Zealand to be considered for this role.

If you have any questions please e-mail [e-mail]