Team Coordinator Maritime Inspections

New Zealand Government; Wellington; On-site; NZD 68,000 - 82,000; Full time

Benefits offered by this job

Income Protection & Life Insurance

Job summary

Maritime NZ is seeking a Team Coordinator in Wellington to provide coordination, administration and business support for the Maritime Inspections team. You will help inspections, audits and compliance activities run smoothly, maintain records and support managers and inspectors across a dispersed nationwide team.

The role requires strong organisational skills, experience supporting distributed teams, and adept use of MS Office. A proactive approach and confidentiality are essential.

Qualifications

• Experience coordinating administrative and operational activities.
• Strong organisational skills and ability to manage multiple priorities.
• Experience supporting geographically dispersed teams.
• Confidentiality and sound judgement.

Responsibilities

• Coordinate administrative and operational activities.
• Support planning, tracking and documentation of inspections and audits.
• Maintain records, databases and information systems.
• Prepare reports, dashboards and governance paperwork.
• Manage travel, meetings and team logistics.
• Assist invoicing, reconciliations and budget tracking.
• Assist onboarding, workforce records and training administration.
• Identify opportunities to improve systems and processes.
• Build relationships with Maritime NZ and external stakeholders.

Skills

Coordination

Administration

Operations support

Stakeholder management

MS Office

Records systems

Financial admin

Communication

Confidentiality

Tools

MS Office

Business systems

Job description

Mō mātou | About Us Our Vision: Preventing Harm. Saving Lives. Securing our Future We play a key role in the guardianship of New Zealand waterways. We're bringing together our aroha, work and skills to achieve our outcomes of sustainable supply chains and sectors, safe people and operations, secure ports and ships, and clean seas and waterways. Our values are about who we are as individuals and the behaviours we expect from each other at Maritime NZ.

Care | Kia Tika - We care for each other and do the right thing Connect | Kotahitanga - We unite in a common purpose Courage | Kia Māia - We are brave, capable and confident

Mō tō mātou Rōpū - About the team The Maritime Inspections team plays a critical role in protecting New Zealand waters by ensuring large New Zealand and foreign-flagged vessels meet safety, security, environmental protection and international maritime labour standards. The team also supports health and safety outcomes across New Zealand ports.

Te tūnga | The role

As Team Coordinator, you'll be the operational backbone of the team, providing high-quality coordination, administration and business support. You'll help ensure inspections, audits and compliance activities run smoothly, information is accurately maintained, and managers and inspectors have the support they need to deliver their important work. This is a varied and rewarding role where no two days are the same. You'll work closely with a range of stakeholders across Maritime NZ while supporting a geographically dispersed team operating throughout New Zealand.

• Coordinating administrative and operational activities for the Maritime Inspections team
• Supporting the planning, tracking and documentation of inspections, audits and compliance activities
• Maintaining records, databases and business information systems
• Preparing reports, dashboards, meeting papers and governance documentation
• Managing travel, meetings, correspondence and team logistics
• Supporting financial administration, including invoicing, reconciliations and budget tracking
• Assisting with onboarding, workforce records and training administration
• Identifying opportunities to improve systems, processes and ways of working
• Building strong working relationships across Maritime NZ and with external stakeholders

Nōu te rourou | What you bring

You'll be a highly organised coordinator who enjoys bringing structure to complex and fast-moving environments. To be successful, you'll bring:

• Experience in a coordination, administration or operational support role
• Strong organisational skills and the ability to manage multiple priorities simultaneously
• Experience providing support to geographically dispersed teams
• Confidence working with systems, records and business processes
• Financial administration experience, including invoice processing and expenditure tracking
• Advanced Microsoft Office skills and the ability to quickly learn new systems
• Excellent relationship management and communication skills
• Strong attention to detail and a proactive, problem-solving approach
• The ability to exercise sound judgement and maintain confidentiality

Mōu | For you

Maritime NZ recognises and respects te Tiriti o Waitangi and we are committed to working with Māori to build strong, meaningful and enduring relationships to achieve mutually beneficial outcomes. We aim to be a workplace where everyone feels valued, supported with a sense of belonging. We encourage our people to actively contribute to our workplace culture where we all thrive and authentically live our MNZ values. Upon joining us you'll receive a full range of benefits including Income Protection & Life Insurance.

Check out our full range on our careers page to find out more about why we love working here.

Salary range $67,942 - $82,407.75 depending on skills and experience + superannuation.

Applications for this role close midnight 29 September. Please also note that you must have the legal right to live and work in New Zealand to be considered for this role.

Team Coordinator Maritime Inspections • Wellington, Wellington - Wairarapa, NZ