Maintenance Administrator

North Power NZ; Rotorua; On-site; NZD 65,000 - 75,000; Full time

Benefits offered by this job

People-first culture

Competitive pay with flexible leave

Life insurance & health initiatives

Training and development

Flexible KiwiSaver contributions

Job summary

Northpower seeks an experienced Maintenance Administrator to support the Transmission and Growth team in New Zealand. You will manage documents, records and correspondence, handle data entry, invoicing and travel arrangements, and coordinate information between the office and field teams.

The role requires 5+ years in administration, strong MS Office and Excel skills, and a proactive, team‑oriented approach.

Qualifications

• 5+ years of administration experience
• NZQA Level 4 or tertiary qualification
• Excellent attention to detail and data entry
• Proficient with Microsoft Office, especially Excel
• Strong communication and time-management skills

Responsibilities

• Provide a broad range of administrative support including documents, records and correspondence
• Data entry, invoicing, travel arrangements and general office coordination
• Coordinate information between the office and field-based workforce
• Work across SharePoint, QPulse and Maximo ensuring records are accurate
• Support and cover other administrators as needed

Skills

Data entry

Attention to detail

Time management

Communication

Team player

Proactive

Independent working

Education

NZQA Level 4

Tertiary qualification

Tools

SharePoint

QPulse

Maximo

Microsoft Office

Excel

Job description

About The Role:

We’re looking for an experienced Maintenance Administrator to join our Transmission and Growth team and provide the day-to-day administrative support that keeps our maintenance operations running smoothly. This is more than filing, data entry and emails. Working alongside Delivery Managers, Supervisors, field teams and support functions, the role ensures information, records and processes are accurate, organised and up to date. The ideal candidate will be organised, proactive and detail-focused, with the ability to manage competing priorities, identify what needs attention and take ownership without needing constant direction. Strong communication skills and confidence working with field teams, managers, customers and external suppliers are essential. Strong Microsoft Office and Excel skills, along with the ability to learn new systems quickly, are important. Experience with administration, reporting, records or compliance systems will be advantageous. Most importantly, this role suits someone who enjoys being part of a team, takes pride in their work and understands the important role great administration plays in keeping a busy operational environment running effectively.

Role Responsibilities:

No two days will look the same. You’ll provide a broad range of administrative support, from managing documents, records and correspondence through to data entry, invoicing, travel arrangements and general office coordination. You’ll become a key point of contact for the maintenance team, helping coordinate information between the office and our field-based workforce. You’ll work across systems including SharePoint, QPulse and Maximo, ensuring records are accurate, information is easy to find, and important actions don’t get lost in the day-to-day business. There will also be the usual things that keep an office ticking organising couriers, stationery, scanning, photocopying, mail and general administration. You’ll also provide support and cover for other administrators when needed.

Experience:

You’ll ideally bring 5+ years of administration experience and a relevant NZQA Level 4 or tertiary qualification.

You’ll also bring:

• Excellent attention to detail and strong data entry skills.
• Confidence using Microsoft Office, particularly Excel.
• Strong written and verbal communication skills.
• Excellent organisation and time-management skills.
• The ability to manage competing priorities and meet deadlines.
• A proactive, solutions-focused approach.
• The confidence to work independently while being a strong team player.
• The ability to handle sensitive information professionally and maintain accurate records.
• A willingness to learn new systems and processes.

What Northpower Offers You:

Make real impact across Aotearoa in a stable and future‑focused sector. At Northpower, you’ll do work that matters and powers our communities while growing your career in an organisation that genuinely cares for its people.

You’ll benefit from:

• A people‑first culture built on safety, inclusion, and deep care, where contributions are recognised and wellbeing is supported through EAP and our award‑winning peer support network (Kaitiaki)
• Fair and market competitive pay with the flexibility to tailor through additional leave and increased employer KiwiSaver contributions
• Life insurance and preventative health initiatives (including annual flu immunisations and Mole Maps)
• Discounted group medical cover and health and fitness programmes (including Fitness Passport)
• Discounted fuel rates plus a range of retail discounts (including Boost, PB Tech and Specsavers)
• Ongoing learning and development, with clear career pathways to help you grow, specialise, or progress
• A welcoming, family‑friendly workplace where people are encouraged to be themselves and feel valued

About Northpower:

Northpower is an organisation with deep regional roots and national reach. We own and operate the electricity and fibre networks across Whangārei and Kaipara, delivering essential infrastructure to more than 60,000 connected customers, while also operating one of New Zealand’s largest multi‑utility contracting businesses. From keeping the lights on today to building the infrastructure that will power tomorrow, our work spans electricity, fibre, renewables, transmission, and energy services. With more than 1,400 people across 16 locations, we act as one to support our communities, customers, clients, and critical national infrastructure across Aotearoa. What connects all this work is real impact you can see in your community. The work you do at Northpower matters, it is seen, felt, and relied on every day.