Maintenance Administrator

Northpower; Rotorua; On-site; NZD 65,000 - 95,000; Full time

Benefits offered by this job

People-first culture

Market-competitive pay

Life insurance

Health initiatives

Discounted group medical cover

Learning & development

Family-friendly workplace

Job summary

Northpower in Rotorua is seeking an experienced Maintenance Administrator to support the Transmission and Growth team with day-to-day admin functions. You will manage documents, records and correspondence while coordinating with field teams, suppliers and managers to keep operations running smoothly.

The role requires strong data entry, Excel and communication skills, and a proactive, team-oriented approach.

Qualifications

• 5+ years of administration experience.
• NZQA Level 4 or tertiary qualification.
• Experience with administration, records or compliance systems.
• Ability to coordinate information between office and field teams.

Responsibilities

• Provide broad administrative support, from documents, records and correspondence through to data entry, invoicing, travel arrangements and office coordination.
• Coordinate information between the office and field-based workforce and ensure records are easy to access.
• Work across systems including SharePoint, QPulse and Maximo to keep records accurate and prevent important actions from being lost.
• Support other administrators when needed and help keep the office ticking over.

Skills

Attention to detail

Data entry

Excel

Written & verbal communication

Organization & time management

Prioritisation

Proactive approach

Independent worker

Handling sensitive information

Willingness to learn

Education

NZQA Level 4 or tertiary qualification

Tools

SharePoint

QPulse

Maximo

Job description

About The Role:

We’re looking for an experienced Maintenance Administrator to join our Transmission and Growth team and provide the day-to-day administrative support that keeps our maintenance operations running smoothly.

This is more than filing, data entry and emails. Working alongside Delivery Managers, Supervisors, field teams and support functions, the role ensures information, records and processes are accurate, organised and up to date.

The ideal candidate will be organised, proactive and detail-focused, with the ability to manage competing priorities, identify what needs attention and take ownership without needing constant direction. Strong communication skills and confidence working with field teams, managers, customers and external suppliers are essential.

Strong Microsoft Office and Excel skills, along with the ability to learn new systems quickly, are important. Experience with administration, reporting, records or compliance systems will be advantageous.

Most importantly, this role suits someone who enjoys being part of a team, takes pride in their work and understands the important role great administration plays in keeping a busy operational environment running effectively.

Role Responsibilities:

No two days will look the same. You’ll provide a broad range of administrative support, from managing documents, records and correspondence through to data entry, invoicing, travel arrangements and general office coordination.

You’ll become a key point of contact for the maintenance team, helping coordinate information between the office and our field-based workforce. You’ll work across systems including SharePoint, QPulse and Maximo, ensuring records are accurate, information is easy to find, and important actions don’t get lost in the day-to-day business.

There will also be the usual things that keep an office ticking organising couriers, stationery, scanning, photocopying, mail and general administration. You’ll also provide support and cover for other administrators when needed.

Experience:

You’ll ideally bring 5+ years of administration experience and a relevant NZQA Level 4 or tertiary qualification.

You’ll also bring:

• Excellent attention to detail and strong data entry skills.
• Confidence using Microsoft Office, particularly Excel.
• Strong written and verbal communication skills.
• Excellent organisation and time-management skills.
• The ability to manage competing priorities and meet deadlines.
• A proactive, solutions-focused approach.
• The confidence to work independently while being a strong team player.
• The ability to handle sensitive information professionally and maintain accurate records.
• A willingness to learn new systems and processes.

What Northpower Offers You:

Make real impact across Aotearoa in a stable and future‑focused sector. At Northpower, you’ll do work that matters and powers our communities while growing your career in an organisation that genuinely cares for its people.

You’ll benefit from:

• A people‑first culture built on safety, inclusion, and deep care, where contributions are recognised and wellbeing is supported through EAP and our award‑winning peer support network (Kaitiaki)
• Fair and market competitive pay with the flexibility to tailor through additional leave and increased employer KiwiSaver contributions
• Life insurance and preventative health initiatives (including annual flu immunisations and Mole Maps)
• Discounted group medical cover and health and fitness programmes (including Fitness Passport)
• Discounted fuel rates plus a range of retail discounts (including Boost, PB Tech and Specsavers)
• Ongoing learning and development, with clear career pathways to help you grow, specialise, or progress
• A welcoming, family‑friendly workplace where people are encouraged to be themselves and feel valued

About Northpower:

Northpower is an organisation with deep regional roots and national reach. We own and operate the electricity and fibre networks across Whangārei and Kaipara, delivering essential infrastructure to more than 60,000 connected customers, while also operating one of New Zealand’s largest multi‑utility contracting businesses.

From keeping the lights on today to building the infrastructure that will power tomorrow, our work spans electricity, fibre, renewables, transmission, and energy services. With more than 1,400 people across 16 locations, we act as one to support our communities, customers, clients, and critical national infrastructure across Aotearoa.

What connects all this work is real impact you can see in your community. The work you do at Northpower matters, it is seen, felt, and relied on every day.

This is a great opportunity for an experienced administrator who wants to be part of something bigger than the admin function. You’ll work alongside people delivering essential maintenance across the transmission network and play an important role in helping them do their jobs safely, efficiently and effectively. If you’re organised, switched‑on and enjoy being the person who makes things happen behind the scenes, we’d love to hear from you.

New Zealand work rights are required for the role. Pré-employment checks will include a criminal history check, drug and alcohol testing, and a medical assessment. Suitable applicants will be interviewed whilst the advertisement is open.