Machinery Sales & Administration Coordinator

Carrfields NZ; Ashburton; On-site; NZD 45,000 - 65,000; Full time

Job summary

Carrfields Machinery in Ashburton seeks a capable Machinery Sales & Administration Coordinator to support our sales team, suppliers and customers. You will handle sales administration, wholegood inventory, purchase orders, logistics, invoicing and system improvements as we move to Microsoft Business Central.

This role suits someone who loves detail, accuracy and following through, and who is comfortable working with processes, people and systems in a busy environment.

Qualifications

• Experience in an administration, sales support, logistics, inventory or finance support role.
• Experience working with purchase orders, sales orders, invoicing, freight or stock systems would be an advantage.
• Strong attention to detail and accuracy.
• Good Microsoft Office skills.
• Confidence learning and using systems, with Microsoft Business Central or another ERP system being an advantage.
• Strong communication skills and the ability to work with a wide range of internal teams, customers and suppliers.
• A practical, positive approach and willingness to help where needed.

Responsibilities

• Provide administration support to the Machinery sales team.
• Manage machinery administration and logistics emails and phone calls.
• Assist with wholegood purchase orders, supplier confirmations and stock records.
• Support machinery logistics, including shipping documentation, freight and customs processes.
• Assist with machine invoicing, sales contracts, finance documentation and reconciliations.
• Register new machines for warranty and support PPSR checks for used machinery.
• Maintain accurate information across systems and support reporting as required.
• Play a proactive role in supporting process improvements as the Machinery Group transitions to Microsoft Business Central.

Job description

Carrfields Machinery is looking for a capable and organised Machinery Sales & Administration Coordinator to join our Ashburton-based team.

This is a varied administration and coordination role supporting our machinery sales team, suppliers and customers. You'll be involved in sales administration, wholegood inventory, purchase orders, logistics, warranty registration, invoicing, reconciliations and system/process improvements as we continue our transition to Microsoft Business Central.

This role would suit someone who enjoys detail, accuracy and follow-through, and who is confident working with systems, processes and people across a busy operational environment.

What You'll Do

As a key member of our Machinery team, you'll provide administration and sales support across our machinery operations, working closely with our sales team, suppliers, customers, service teams and freight providers.

• Provide administration support to the Machinery sales team.
• Manage machinery administration and logistics emails and phone calls.
• Assist with wholegood purchase orders, supplier confirmations and stock records.
• Support machinery logistics, including shipping documentation, freight and customs processes.
• Assist with machine invoicing, sales contracts, finance documentation and reconciliations.
• Register new machines for warranty and support PPSR checks for used machinery.
• Maintain accurate information across systems and support reporting as required.
• Play a proactive role in supporting process improvements as the Machinery Group transitions to Microsoft Business Central.

This role offers plenty of variety and would suit someone who enjoys being organised, working with detail, and being part of a busy team where good communication really matters.

What We're Looking For

You’ll be an organised and proactive administrator who enjoys supporting others and keeping processes moving. You'll bring:

• Experience in an administration, sales support, logistics, inventory or finance support role.
• Experience working with purchase orders, sales orders, invoicing, freight or stock systems would be an advantage.
• Strong attention to detail and accuracy.
• Good Microsoft Office skills.
• Confidence learning and using systems, with Microsoft Business Central or another ERP system being an advantage.
• Strong communication skills and the ability to work with a wide range of internal teams, customers and suppliers.
• A practical, positive approach and willingness to help where needed.

Machinery or agricultural sector experience would be an advantage, but it is not essential. More important is that you are organised, accurate, systems-minded and comfortable coordinating information between sales, service, suppliers, freight providers and customers.

Why Work For Us

You'll join a team that genuinely cares about customers, about each other, and about doing things right. We're a family business with real roots in rural New Zealand, which means your work matters and your contribution is noticed. We back our people with strong values, a supportive culture, and the opportunity to grow alongside a business built to last.

About the Company

Carrfields is a New Zealand family-owned agribusiness with over 50 years of experience in the field. From machinery and seed to livestock and finance, we're a trusted partner helping rural businesses thrive. With teams across New Zealand and beyond, we combine deep local knowledge with national scale, guided by our values of integrity, innovation, responsibility, and authenticity.

Ready to Apply

You must be eligible to live and work in New Zealand to be considered for this position. Our pre-employment process is to carry out a Medical, Drug test and Criminal Conviction history check.