Legal Secretary

Placements24; Queenstown; Hybrid; NZD 25,000 - 38,000; Full time

Benefits offered by this job

Hybrid role

Career development

Competitive salary

Job summary

Placements24 is seeking a proficient Legal Secretary for a Queenstown-based firm. The role supports the legal team with secretarial tasks, document drafting, filing, and client communications. Strong attention to detail and discretion are essential to uphold professional standards.

Ideal candidates will have legal terminology knowledge, MS Office proficiency, and experience in confidential administrative work. A hybrid working arrangement and room for growth are offered.

Qualifications

• Matric with English and typing.
• Legal Secretarial Practice or Paralegal Studies is advantageous.
• Proven experience as a Legal Secretary or similar role.

Responsibilities

• Manage diaries and schedules for legal practitioners.
• Handle incoming/outgoing correspondence and filing.
• Draft, format, proofread legal documents and letters.
• Prepare and file documents with courts and authorities.
• Conduct basic legal research as directed.
• Answer calls and manage client inquiries.

Skills

Typing speed

MS Office

Legal terminology

Time management

Communication

Confidentiality

Professional demeanour

Practice management software

Education

Matric certificate

Legal Secretarial Practice

Paralegal Studies

Tools

Microsoft Office Suite

Practice management software

Job description

About the Role

Our client, a well-established legal practice located in Queenstown, Eastern Cape , is seeking a proficient and organised Legal Secretary to provide comprehensive secretarial and administrative support to their legal team. This role is crucial in ensuring the smooth and efficient operation of the office. The ideal candidate will possess excellent secretarial skills, a strong understanding of legal terminology and procedures, and a proactive approach to managing administrative tasks. We are looking for a reliable and detail-oriented individual who can handle confidential information with discretion and maintain high levels of professionalism. This position offers a stable environment for a dedicated administrative professional within the legal sector.

Key Responsibilities

• Manage and maintain legal practitioners' diaries and schedules, including appointments and court dates.
• Handle incoming and outgoing correspondence, including emails, faxes, and postal mail.
• Draft, format, and proofread legal documents, letters, and other correspondence.
• Prepare and file legal documents with courts and other relevant authorities.
• Conduct basic legal research and compile information as directed.
• Answer phone calls, direct enquiries, and take messages accurately.
• Manage client communication and ensure a high level of client service.
• Organise and maintain physical and digital filing systems.
• Process invoices and manage basic bookkeeping tasks.
• Provide general administrative support to the legal team as needed.

Requirements

• A Matric certificate with a pass in English and typing.
• A recognised qualification in Legal Secretarial Practice or Paralegal Studies is highly advantageous.
• Proven experience as a Legal Secretary or in a similar administrative role within a legal environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent typing speed and accuracy.
• Strong knowledge of legal terminology, court procedures, and legal documentation.
• Exceptional organisational and time‑management skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with utmost discretion.
• A professional demeanour and strong work ethic.
• Familiarity with legal practice management software is a plus.

Benefits

Our client offers a competitive salary and a supportive work environment within a respected legal firm in Queenstown, Eastern Cape . This hybrid role provides flexibility, blending office-based tasks with remote work capabilities. The firm values its employees and offers opportunities for professional growth and development. You will be part of a team dedicated to providing excellent legal services. Our client is committed to maintaining a positive workplace culture and ensuring employee satisfaction. This is an excellent opportunity for an experienced legal secretary to contribute to a busy practice.