Legal Secretary

Russell McVeagh; Auckland; On-site; NZD 50,000 - 70,000; Full time

Benefits offered by this job

Wellbeing support

Flexible working

Family support

Public transport benefit

Additional annual leave

Job summary

Russell McVeagh in Auckland seeks an enthusiastic Legal Secretary to join our busy team. You will be responsible for the full range of legal secretarial services, including diary management, file handling and billing, ensuring the smooth running of the group.

You will coordinate travel, attend meetings, and liaise with partners and IT staff to address training needs. The role offers a collaborative, supportive environment within NZ's premier law firm.

Qualifications

• Excellent administrative and organisation skills.
• Previous experience as a Legal Secretary is strongly desired, but not essential.
• Legal executive qualification is desired, but not essential.
• A strong service focus with the ability to build connections and work collaboratively.
• Excellent verbal and written communication skills.

Responsibilities

• Diary and file management.
• Billing and timesheets.
• Completing accounting functions and looking after invoicing processes.
• Travel arrangements.
• Attend legal team meetings and support staff meetings regularly.

Skills

Diary management

Billing & invoicing

File management

Administrative skills

Verbal & written communication

Education

Legal secretary qualification

Job description

About Russell McVeagh

Russell McVeagh is New Zealand's premier law firm committed to operating at the cutting edge of legal practice. Our award-winning team of lawyers across Auckland | Tamaki Makaurau, Wellington | Te Whanganui-a-Tara and the South Island | Te Waipounamu is internationally recognised for thought leadership, depth of experience and ability to translate complex legal issues into client success stories.

Our values of Respect | Manaaki, Curiosity | Māhirahira, Excellence | Whai hiranga and Tenacity | Whakapau kaha reflect who we are and how we work together.

About the role

We are looking for an enthusiastic Legal Secretary to join our team in our Auckland office.This role ensures the smooth running of the team and is responsible for the full range of legal secretarial services including administrative activity, diary management, file management and billing. This is an exciting opportunity to play a key role in a busy and dynamic team of some of NZ's best lawyers!

Your responsibilities will be varied and include:

• Diary and file management.
• Billing and timesheets.
• Completing accounting functions and looking after invoicing processes.
• Travel arrangements.
• Attend legal team meetings and support staff meetings regularly.
• Communicate with Supervising Partner/s and/or IT Training team regarding any training requirements.

An integral part of the team, you will provide professional team support and coordination across a wide range of needs. If you are driven and proactive you will thrive in this position.

About you

If you are looking for an opportunity to work within a supportive, ambitious, growing and energetic team and would like to join an award-winning full-service firm, we would like to hear from you.

The successful candidate will have:

• Excellent administrative and organisation skills.
• Previous experience as a Legal Secretary is strongly desired, but not essential.
• Legal executive qualification is desired, but not essential.
• A strong service focus with the ability to build connections and work collaboratively.
• Excellent verbal and written communication skills.

Benefits

We offer a range of benefits designed to support our people to perform at their best:

• Wellbeing support – An annual allowance to invest in what matters most to you, alongside access to confidential counselling services and a range of wellbeing resources.
• Flexible working – Support to work your way, including a home office allowance to help set you up for success wherever you work.
• Family support – Generous parental leave and structured support to help you transition into and out of parenthood with confidence.
• Making life easier – Public transport benefit through our employee platform, plus late-night travel support and meals when you need it.
• Time off, your way – The flexibility to swap public holidays to suit your cultural celebration preferences, and the option to purchase up to five additional days of annual leave.
• Tools to thrive – High-quality, firm-provided technology, including a mobile and plan, so you can stay connected and do your best work.

We believe in enabling a supportive and inclusive workplace for everyone.

Our firm is invested in achieving transformational change and having a positive impact – our Environment, Social and Governance (ESG) Report captures our firm's progress on our commitment to helping to shape a sustainable and thriving Aotearoa New Zealand. You can read our 2025 report, 'Contributing to Aotearoa New Zealand | Te Whai Koha ki Aotearoa'.