Legal Assistant (Fixed Term)

Hobec; Whakatāne; On-site; NZD 50,000 - 70,000; Full time

Benefits offered by this job

Community involvement opportunities

Ongoing training and professional development

Inclusive culture with social events

Job summary

Hobec in Whakatāne is seeking an experienced Legal Assistant for a six-month fixed-term contract. This pivotal role involves preparing legal documentation, managing client communications, and providing overall administrative support to Solicitors in a high-performing team.

The ideal candidate will thrive in a fast-paced environment, bringing strong organizational skills and attention to detail. Join a supportive firm with growth opportunities and a collaborative culture.

Qualifications

• Proven experience as a Legal Assistant within a busy law firm.
• Strong interpersonal and communication skills.
• Excellent organizational and administrative capability.

Responsibilities

• Preparing legal documentation and managing file administration.
• Coordinating client appointments for excellent experience.
• Handling billing, client maintenance, and administrative support.

Skills

Legal Assistant experience

Interpersonal skills

Organizational skills

Attention to detail

Job description

About the role

We are currently seeking an experienced and highly organised Legal Assistant to join our Property & Commercial team in Whakatāne on a six-month fixed‑term contract.

This is a key role within our busy and high‑performing team. You will provide essential support to Solicitors, contributing to the smooth and efficient running of the practice.

Your responsibilities will include

• Preparing legal documentation, onboarding clients, completing customer due diligence and managing file administration
• Managing client communications and coordinating appointments to ensure an excellent client experience
• Handling trust account payments and receipts
• Billing, client maintenance and general administrative support
• Managing competing priorities in a fast‑paced environment
• Collaborating with team members to support workflow efficiency
• Providing reception support where required, including answering phones, welcoming clients, and coordinating diaries and meetings

About you

You are an experienced Legal Assistant who thrives in a fast‑paced, team‑oriented environment and takes pride in delivering high‑quality work. You enjoy building relationships, staying organised, and supporting others to succeed.

You will bring

• Proven experience as a Legal Assistant within a busy law firm
• A proactive, positive and dependable approach
• Strong interpersonal and communication skills
• Excellent organisational and administrative capability
• Confidence using a range of systems and technology
• A high level of attention to detail and accuracy

Why Holland Beckett?

You’ll be joining a supportive and inclusive firm with a strong reputation, a collaborative culture, and a focus on development and wellbeing.

• A friendly, inclusive culture with regular social events
• Community involvement through pro bono work, service days, and our charitable trust fund
• Ongoing training and professional development
• Access to leading‑edge technology