Legal Assistant - Corporate

Tompkins Wake; Hamilton; On-site; NZD 55,000 - 75,000; Full time

Job summary

Tompkins Wake in Hamilton seeks a capable Legal Assistant to provide day-to-day administrative and operational support to our Corporate fee earners. The role is administration-heavy and keeps the team running smoothly, ensuring deadlines are met and files are kept accurate.

With 3–4 years of relevant experience, you will be confident using Microsoft 365 and legal systems, thrive in a collaborative environment, and help with transactions, onboarding, and diary management.

Qualifications

• 3–4 years’ experience in legal support or professional services.
• Strong organisational and time management skills.
• Clear written and verbal communication.
• Attention to detail and willingness to learn.
• Ability to work independently and as part of a team.
• Experience in mergers and acquisitions, settlements and conveyancing preferred.

Responsibilities

• Administrative and matter support for corporate fee earners.
• Managing electronic files and document formatting.
• Billing preparation, financial and file housekeeping.
• Client onboarding support and coordinating director signings.
• Assisting with transactions, including settlement statements and checklists.
• Diary management and coordinating meetings (including MS Teams).
• Supporting the wider legal support team when required.

Skills

Administrative support

MS Office / Microsoft 365

Legal systems familiarity

Attention to detail

Team collaboration

Tools

MS Teams

Electronic filing system

Job description

About the role

You’ll provide day-to-day administrative and operational support to fee earners across our Corporate practice. The role is administration-heavy and suits someone who enjoys being the backbone of a team, ensuring matters run smoothly, deadlines are met, and systems are kept accurate.

Key responsibilities include:

• Administrative and matter support for corporate fee earners.
• Managing electronic files and document formatting
• Billing preparation, financial and file housekeeping.
• Client onboarding support and coordinating director signings.
• Assisting with transactions, including settlement statements and checklists.
• Diary management and coordinating meetings (including MS Teams).
• Supporting the wider legal support team when required.

About you

You’ll likely have 3-4 years’ experience in a legal support or professional services environment, but we’re equally interested in your attitude and approach.

• Strong organisational and time management skills.
• Clear written and verbal communication.
• Confidence using Microsoft 365 and legal systems.
• Attention to detail and a willingness to learn.
• Ability to work well both independently and as part of a team.

Ideally, you will have experience in merges and acquisitions, settlements and conveyancing.

About Us

At Tompkins Wake, we are a firm of highly skilled and dedicated professionals committed to delivering exceptional legal services to our clients. With offices in Hamilton, Auckland, Rotorua, and Tauranga, we have a national presence, working with a diverse range of clients from local businesses to global organisations.

Why join us

At Tompkins Wake, we believe great legal work is built on strong support. Our Legal Assistants are trusted, valued members of the team, not just task-doers. We invest in our people, support internal progression, and foster a culture where learning, collaboration, and initiative are genuinely encouraged.

If you’re looking for a role where you’ll be supported, challenged, and given room to grow, you’ll feel at home here.