Legal Secretary / Personal Assistant

Shortall Lawyers Limited; Howick; Presencial; NZD 48.000 - 62.000; Jornada completa

Descripción de la vacante

Shortall Lawyers is a growing Auckland law firm seeking a capable legal secretary to support a busy property practice and Keith Yung. The role focuses on residential and commercial conveyancing, with emphasis on accurate document preparation and client service.

The successful candidate will be highly organized, proactive, and able to work with limited supervision in a fast-paced environment, contributing to efficient delivery of high-quality service to a growing client base.

Formación

• Experience as a legal secretary or conveyancing assistant.
• Able to manage multiple matters and deadlines.
• Residential conveyancing experience preferred.
• Strong attention to detail and communication skills.

Responsabilidades

• Provide day-to-day legal secretarial and administrative support across property matters.
• Prepare and manage conveyancing documentation and correspondence.
• Liaise with clients, banks, agents, brokers and other solicitors.
• Manage settlement dates, deadlines and diary requirements.
• Assist with AML/CFT requirements and file administration.

Conocimientos

Legal secretarial experience

Conveyancing knowledge

Highly organized

Client communication

Herramientas

LINZ

Landonline

AML/CFT processes

Actionstep

Descripción del empleo

You will provide day-to-day legal secretarial and administrative support across a busy range of property matters. This is an important role within a rapidly growing practice, working closely with Keith Yung, whose practice has a strong focus on residential and commercial conveyancing, to assist in delivering responsive, efficient and high-quality service to a growing client base.

Key responsibilities

• Residential sales and purchases
• Commercial property transactions
• Refinancing and lending matters
• Preparing and managing conveyancing documentation
• Opening new files and assisting with AML/CFT requirements
• Liaising with clients, banks, agents, brokers and other solicitors
• Preparing correspondence, settlement documentation and authorities
• Managing settlement dates, key deadlines and diary requirements
• Assisting with billing and file administrationMaintaining accurate and well-organised electronic files

About you

• Previous experience as a legal secretary, legal PA or conveyancing assistant, particularly within a property or conveyancing practice
• Highly organised and comfortable managing multiple matters and deadlines
• Experienced in residential conveyancing, with commercial property experience being an advantage
• Confident communicating with clients and other professionals
• Accurate and attentive to detail
• Proactive and able to work with limited supervision
• Calm and dependable when deadlines are tight
• Comfortable working in a fast-paced and growing practice
• A strong team player with a positive, practical attitude
• Experience with LINZ, Landonline, AML/CFT processes and Actionstep would be highly advantageous

About us

Shortall Lawyers is a growing Auckland law firm with offices across Auckland, including New Lynn, Ormiston, Highland Park and Botany Junction. Our Ormiston office has a strong and experienced team and an established client base. We are continuing to invest in the growth of the office and our property practice. We value people who are ambitious, commercially minded, collaborative and committed to looking after clients exceptionally well.