Judges Personal Assistant

Ministry of Justice - New Zealand; Hawke's Bay; On-site; NZD 61,000 - 81,000; Full time

Benefits offered by this job

4.4 weeks holiday leave

Flexible work hours

Online professional development portal

Inclusive networks

Job summary

The Ministry of Justice - New Zealand is seeking a Judges Personal Assistant to provide professional secretarial and administrative support to the Judges of Napier District Court. This permanent full-time role requires coordinating diaries, travel, documentation and meetings, ensuring smooth operation of Chambers.

You'll work autonomously within a geographically spread team, maintaining high standards of organisation and confidentiality, with opportunities to contribute to events and court

Qualifications

• Previous experience providing executive/personal assistance to diverse managers in a busy environment.
• Experience in a legal or court setting is an advantage.
• Accurate audio-typing at 60 wpm minimum.
• Excellent written English with high attention to detail.
• Strong communication with individuals and groups, including sensitive situations.
• Experience with standard office equipment and presentation software.
• Ability to work independently, yet collaborate within a dispersed team.
• Strong organisational and problem-solving skills with deadline focus.

Responsibilities

• Provide professional secretarial and administrative support to the Judges of Napier District Court.
• Manage judges' diaries, travel, accommodation, and documentation for hearings and events.
• Prepare judgments, court minutes, presentations and reports; organise venues and catering as needed.
• Coordinate communication into Chambers and assist visitors; maintain confidentiality and professionalism.
• Demonstrate independence while contributing to a geographically spread team.

Skills

Executive assistance

Personal assistance

Secretarial support

Diary management

Written English

Audio-typing 60 wpm

Communication skills

Organisational skills

Events management

Professionalism

Education

Secretarial/EA experience in busy environment

Tools

MS Office/Presentation apps

Job description

Job Description

Judges Personal Assistant (Permanent Full time)

Napier District Court

Te Haeata/The Opportunity

We are looking for someone to hit the ground running to provide professional secretarial and administrative support to the Judges of Napier District Court. You will support the judiciary on a one-to-one basis with a variety of tasks relating to the Judges' work schedules.

The Judges' PA is the main conduit for the judiciary for all communication coming into Chambers; managing Judges' diaries; arranging Judges' travel and accommodation for matters such as Court hearings, conferences and seminars; preparing documentation including judgments, Court minutes, presentations, minutes of meetings and reports; organising venue bookings and catering for conferences when required; and assisting visitors to the Chambers area.

The Judges PA role involves a high degree of self-direction with the ability to work autonomously as well as a in a geographically spread team. A high level of empowerment, responsibility and accountability is expected.

Ō Pūkenga/Skills And Experience

• Previous experience providing executive assistance, personal assistance or secretarial support to a diversified team of managers in a complex and busy environment
• Previous experience in a legal or court environment is an advantage
• An accurate audio-typing speed of at least 60 words per minute
• A high standard of written English (comprehension, punctuation, spelling and grammar) and a high level of attention to detail
• Experience in communicating effectively with individuals and groups (written and oral), including in situations which can be volatile or sensitive
• Experience in general office duties, operating equipment etc.
• Experience in working with a wide range of computer-based secretarial, administrative, and presentation applications
• Ability to work at a high level of independence, professionalism and self-initiation
• Demonstrates a strong level of organisation and problem solving, and the ability to prioritise work effectively and meet deadlines
• Composure under pressure and being adaptable
• Experience using liaison skills; especially with Maori, and networking ability
• Experience in events management and/or organising and co-ordinating activities and individuals at a senior level.

Your goal will be to maximise the Judges' ability to carry out their judicial and extra judicial responsibilities effectively.

Mō mātou/About us

At Te Tāhū o te Ture - the Ministry of Justice, we're committed to strengthening people's trust in the law of Aotearoa, New Zealand.

Joining Te Tāhū o te Ture means you will become part of an organisation that welcomes and supports people of all gender identities, ages, ethnicities, sexual orientations, disabilities and religions.

Ngā painga o tēnei wāhi mahi/What's great about working here

Benefits

• 4.4 weeks holiday leave
• flexible work hours where possible
• an online professional development portal
• access to a variety of inclusive and proactive networks

With a wide range of jobs, you also get the chance to gain a variety of skills and experience while developing your career.

Utu ā-tau/Salary

The remuneration band for this role is $60,729 to $80,794 – while the appointing salary will be based on skills and experience, we are willing to pay higher in the band to attract strong candidates into this role.

Applications close on 7 October; however, we will be reviewing CVs as they come in and inviting successful candidates to interview before the close date.

If you have any questions, please contact [e-mail]