Judges Executive Assistant - Flexible Hours & Growth

Ministry of Justice - New Zealand; Hawke's Bay; On-site; NZD 61,000 - 81,000; Full time

Benefits offered by this job

4.4 weeks holiday leave

Flexible work hours

Online professional development portal

Inclusive networks

Job summary

The Ministry of Justice - New Zealand is seeking a Judges Personal Assistant to provide professional secretarial and administrative support to the Judges of Napier District Court. This permanent full-time role requires coordinating diaries, travel, documentation and meetings, ensuring smooth operation of Chambers.

You'll work autonomously within a geographically spread team, maintaining high standards of organisation and confidentiality, with opportunities to contribute to events and court

Qualifications

• Previous experience providing executive/personal assistance to diverse managers in a busy environment.
• Experience in a legal or court setting is an advantage.
• Accurate audio-typing at 60 wpm minimum.
• Excellent written English with high attention to detail.
• Strong communication with individuals and groups, including sensitive situations.
• Experience with standard office equipment and presentation software.
• Ability to work independently, yet collaborate within a dispersed team.
• Strong organisational and problem-solving skills with deadline focus.

Responsibilities

• Provide professional secretarial and administrative support to the Judges of Napier District Court.
• Manage judges' diaries, travel, accommodation, and documentation for hearings and events.
• Prepare judgments, court minutes, presentations and reports; organise venues and catering as needed.
• Coordinate communication into Chambers and assist visitors; maintain confidentiality and professionalism.
• Demonstrate independence while contributing to a geographically spread team.

Skills

Executive assistance

Personal assistance

Secretarial support

Diary management

Written English

Audio-typing 60 wpm

Communication skills

Organisational skills

Events management

Professionalism

Education

Secretarial/EA experience in busy environment

Tools

MS Office/Presentation apps

Job description

The Ministry of Justice - New Zealand is seeking a Judges Personal Assistant to provide professional secretarial and administrative support to the Judges of Napier District Court. This permanent full-time role requires coordinating diaries, travel, documentation and meetings, ensuring smooth operation of Chambers.

You'll work autonomously within a geographically spread team, maintaining high standards of organisation and confidentiality, with opportunities to contribute to events and court