Judges PA & Executive Secretary - Flexible Hours

Ministry of Justice (New Zealand); Hawke's Bay; On-site; NZD 61,000 - 81,000; Full time

Benefits offered by this job

4.4 weeks holiday leave

Flexible work hours

Online professional development portal

Inclusive networks

Job summary

The Napier District Court invites applications for a Judges Personal Assistant. This permanent full-time role supports the Judges with professional secretarial and administrative tasks, diary management, travel coordination, and documentation preparation for judgments and meetings.

You will work autonomously within a nationally distributed team, handling sensitive matters with discretion, accuracy, and strong organisation.

Qualifications

• Experience providing executive/personal/secretarial support in a busy environment.
• Experience in a legal or court environment is an advantage.
• Audio-typing speed of at least 60 words per minute.
• High standard of written English and strong attention to detail.
• Effective communication with individuals and groups, including sensitive situations.
• Experience with computer-based secretarial and presentation tools.
• Ability to work independently and prioritise to meet deadlines.

Responsibilities

• Provide executive/personal/secretarial support to Judges in Napier District Court.
• Manage Judges' diaries, travel and accommodation for hearings and events.
• Prepare judgments, minutes, presentations, reports, and other documents.
• Organise venues and catering for conferences when required.
• Assist visitors to Chambers and coordinate with a broad network including Maori liaison.
• Operate a range of office equipment and software with professionalism.

Skills

Executive assistance

Secretarial support

Audio typing

Written English

Organisational skills

Communication skills

Independence

Events management

Maori liaison

Job description

The Napier District Court invites applications for a Judges Personal Assistant. This permanent full-time role supports the Judges with professional secretarial and administrative tasks, diary management, travel coordination, and documentation preparation for judgments and meetings.

You will work autonomously within a nationally distributed team, handling sensitive matters with discretion, accuracy, and strong organisation.