Invoicing Specialist

Auto Diagnostics; Upper Harbour; Hybrid; NZD 52,000 - 70,000; Full time

Job summary

Auto Diagnostics is seeking an invoicing superstar to join our Auckland-based, nationwide auto electrical company. This full-time role involves handling daily invoices, data upkeep in Excel/Google Docs, and back costing in Fergus.

You will support the Invoicing Team Leader, train with our team, and help maintain our professional image across customers and suppliers. Hybrid work options may be discussed after training.

Qualifications

• Experience with customer invoicing and admin tasks.
• Experience in automotive or electrical trades preferred.
• High-volume data handling with accuracy.

Responsibilities

• Daily processing of customer invoices in Fergus using fixed price schedules.
• Ensure all invoices are sent by end of day to meet SLA requirements.
• Back costing jobs in line with company guidelines.
• Reconcile supplier invoices and parts within Fergus.
• Update invoicing data in Google Docs and Excel with real-time accuracy.
• Support the Invoicing Team Leader with assigned tasks.
• Contribute to team training modules and process improvements.
• Establish and maintain positive relationships with employees, customers, and suppliers.
• Consistently produce high-quality work within agreed timeframes.
• Stay motivated and support your team to meet timelines while upholding the Auto Diagnostics professional image.

Skills

Invoicing experience

Fergus software

Excel proficiency

Attention to detail

Tools

Fergus

Microsoft 365

SharePoint

Google Docs/Sheets

Job description

JOIN OUR TEAM AS AN INVOICING SUPERSTAR!

Auto Diagnostics is a nationwide auto electrical company with a reputation for quality workmanship, cutting-edge technology, and exceptional service. Founded in 2008, we’ve built a loyal customer base across the insurance, mechanical, and panel industries. Our head office is based in Rosedale, Auckland, and we’re proud of our vibrant, supportive team culture.

We’re a crew that loves a bit of banter, always has each other’s backs, and genuinely wants to be better every day. Our core values — initiative, willingness to learn, positive work ethic, professionalism, and compassion — are at the heart of everything we do.

Want to get a feel for our vibe and see the team in action? Check us out on Instagram.

WHAT WE NEED FROM YOU

You’ll be responsible for:

Daily processing of customer invoices in Fergus using fixed price schedules

Ensuring all invoices are sent by end of day to meet SLA requirements

Back costing jobs in line with company guidelines

Reconciling supplier invoices and parts within Fergus

Updating invoicing data in Google Docs and Excel with real-time accuracy

Supporting the Invoicing Team Leader with assigned tasks

Contributing to team training modules and process improvements

Establishing and maintaining positive relationships with employees, customers, and suppliers

Consistently producing high-quality work within agreed timeframes

Staying motivated and supporting your team to meet timelines while upholding the Auto Diagnostics professional image

Having fun, taking pride in your work, and enjoying what you achieve each day

WHAT WE ARE LOOKING FOR

We’re looking for someone who brings:

Previous finance/admin experience in the area of customer invoicing (preferred but not essential)

Experience working in a similar trade of business (such as Automotive, Electrical)

Experience handling high volume of data

Experience with Fergus, Microsoft 365, Office, SharePoint, Excel, Google docs/sheets would be a big advantage

Ability to identify issues before they become urgent

Ability to work in a team and communicate well

Exceptional attention to detail and accuracy – ensure work is to a high standard

Ability to write and speak clearly and use correct grammar

Have a drive and commitment to succeed

Passionate and committed to contributing to excellence in the business

No criminal convictions

Valid rights to work in NZ and be fluent in English

Here’s why working with us will be the best career move you’ll ever make:

A paid day off on your birthday!

A great team who has fun both on and off the tools!

Monthly team events!

A boss who will look after you and believes in family first!

Free parking and Rosedale office location

Hybrid work opportunities can be discussed once training is complete

If you’ve got great skills, a winning attitude and love to take on a fresh challenge - We can't wait to see yourapplication

For more about Auto D check out our website at www.autodiagnostics.co.nz or Instagram www.instagram.com/autodiagnosticsnz