Invoicing & Cost Controller | SYD OR AKL

American President Lines; Auckland; On-site; NZD 90,000 - 120,000; Full time

Benefits offered by this job

CEVAwell program

Employee Assistance Program

Volunteer Time Off

Life Insurance

Hybrid work options

Job summary

CEVA Logistics is seeking an Invoicing & Cost Controller for our Air & Ocean team, based at either Mangere AKL or Sydney. You will ensure accurate invoicing, accruals, and WIP, supporting month-end reporting and driving process improvements across operations.

You will work cross-functionally with Operations and Finance to maintain compliance with CEVA policies and ensure timely financial close, benefiting from a flexible hybrid work arrangement.

Qualifications

• Experience in operational accounting or invoicing processes.
• Strong analytical skills with ability to investigate discrepancies.
• High attention to detail and data accuracy.
• Familiarity with freight platforms such as OFS or CargoWise.
• Excellent cross-functional communication between Operations and Finance.

Responsibilities

• Ensure all operational job files are invoiced and closed timely.
• Oversee non-invoiced or incomplete job files and follow-up to resolution.
• Review P&L variances and provide explanations per thresholds.
• Monitor and close job files in TMS systems in line with global KPIs.
• Manage AP invoices on hold and unallocated AP; identify root causes.

Skills

Operational accounting

Invoicing processes

Data analysis

Freight platforms familiarity

Education

Bachelor's degree in Accounting or Finance

Tools

OFS

CargoWise

TMS systems

Job description

Invoicing & Cost Controller | SYD OR AKL

REQ ID: 591578 Posting Start Date: 28/09/2026 Auckland_NZL CEVALogistics

CEVA Logistics provides global supply chain solutions to connect people, products, and providers all around the world. Present in more than 170 countries and with over 110,000 employees across 1,500 sites, we are proud to be a Top 5 global 3PL.

Every day, our people imagine better ways to serve a world in motion – creating smarter, safer, and more sustainable solutions for our customers

YOUR ROLE

As an Invoicing and Cost Controller within our Air & Ocean team, you’ll play a critical role in ensuring the accuracy, integrity and timeliness of operational accounting activities that underpin our financial performance.

Based at eiither our Māngere AKL or Sydney sites, you’ll work closely with Operations and Finance teams to ensure job files are accurately invoiced, closed and compliant with CEVA policies. You’ll act as a key point of control across invoicing, accruals, credit notes and WIP, supporting reliable month-end reporting and driving continuous improvement across operational processes.

This role suits someone detail-driven, commercially aware and confident working at the intersection of operations and finance.

WHAT ARE YOU GOING TO DO?

Specifically, you will:

• Ensure all operational job files are accurately invoiced and closed in a timely manner
• Oversee follow-up and resolution of non-invoiced or incomplete job files
• Review profit and loss variances, ensuring explanations meet country thresholds
• Monitor and drive closure of job files in TMS systems in line with global KPIs
• Manage AP invoices on hold and unallocated AP, identifying root causes and actions
• Oversee accrual deletions and ensure compliance with CEVA financial controls
• Maintain accurate job file registration and conduct regular data health checks
• Drive adherence to Operations Control SOPs across Air & Ocean teams
• Monitor auto-rating processes to improve billing and accrual accuracy
• Oversee credit note issuance, analysis and first-level approvals
• Monitor WIP ageing and support timely resolution of outstanding items.

WHAT ARE WE LOOKING FOR?

You’ll bring experience from freight forwarding or a related operational environment, with strong attention to detail and a clear understanding of how operational accuracy impacts financial outcomes. You’ll also have:

• Experience with operational accounting or invoicing processes
• Strong analytical skills and the ability to investigate and resolve discrepancies
• High attention to detail and accuracy in data and systems
• Confidence working with freight platforms such as OFS, CargoWise or similar
• Clear communication skills and the ability to work across Operations and Finance
• A proactive mindset and commitment to continuous improvement.

In addition to providing proof of work rights and suitable professional referees, progressed candidates will be required to undergo a medical assessment and national police check.

WHAT DO WE HAVE TO OFFER?

In addition to a challenging and rewarding work environment and competitive compensation, we are proud to offer a range of employee benefits designed to support your wellbeing, and help you thrive at work and in life.

• Personal wellbeing: prioritise your health and wellbeing through the CEVAwell program, Employee Assistance Program, Volunteer Time Off, and Life & Total Permanent Disability Insurance.
• Work-life balance: benefit from flexible, hybrid, and remote work options.
• Professional development: your growth is essential to us. Unlock your potential through secondment and internal mobility opportunities, study assistance, leadership and mentoring programs, MyLearning – our global online platform with more than 1,000 courses – early career pathways and more.
• Financial wellbeing: We care about your financial security. Enjoy exclusive offers and discounts from our partners, novated leasing, annual safety workwear reimbursement, employee referral incentives, service recognition and short-term incentive plans

Diversity is core to who we are. By reflecting the cultures and perspectives of our customers and communities, we perform at our best. CEVA Logistics is proud to be an equal opportunity employer and welcomes applications from all qualified candidates.

#CEVALogistics #WeAreCEVA #BetterWays #LifeAtCEVA #LI-DNI