Inventory Data Administrator

Te Whatu Ora - Health New Zealand; Hamilton; On-site; NZD 60,000 - 80,000; Full time

Job summary

Health New Zealand | Te Whatu Ora is recruiting an Inventory Data Administrator to provide accurate inventory data and administration support to Supply Chain teams across district and hospital sites. You will help maintain high-quality inventory information to support stock management and efficient operations.

You will work with Oracle, FPIM and other systems, manage item master data, sub-inventory locations and stock levels, investigate discrepancies and support stocktakes and continuous

Qualifications

• Proven experience using ERP systems, preferably Oracle.
• At least 12 months' experience in warehouse inventory management, product setup and stock control.
• Sound knowledge of inventory management principles, including stock optimisation, forecasting and inventory control.
• Advanced Microsoft Excel skills, including Pivot Tables.
• Strong analytical and problem-solving skills, with the ability to identify and resolve data and inventory issues.
• The ability to prioritise competing tasks and communicate progress clearly and effectively.
• Strong relationship-building and customer service skills.
• Experience within healthcare, the public sector or a large multi-site supply chain environment would be advantageous.
• Experience using FPIM, supporting product implementations or recalls, maintaining master data, and knowledge of procurement and supply chain processes would also be valuable.

Responsibilities

• Maintain inventory information within Oracle, FPIM and other relevant systems, including item master data and sub-inventory locations.
• Create requisitions and transfers and monitor purchase orders.
• Assist with stock optimisation activities and monitor stock levels.
• Investigate inventory discrepancies, unit-of-measure issues, and catalogue inconsistencies.
• Extract and analyse inventory information and support stocktakes and cycle counts.
• Identify opportunities to improve processes and reduce waste for operational efficiency.

Skills

ERP systems

Oracle

FPIM

Warehouse inventory management

Stock control

Forecasting

Pivot Tables

Analytical skills

Customer service

Tools

Oracle

FPIM

Job description

Use your inventory and data expertise to support efficient healthcare supply chain operations

Join a collaborative team where accuracy, problem-solving and continuous improvement make a difference

Health New Zealand | Te Whatu Ora is committed to providing high-quality healthcare for all New Zealanders. We are focused on improving access to care, delivering better health outcomes, achieving national health targets, and ensuring the long-term sustainability of our health system.

We know that great healthcare starts with great people. That's why we are committed to building a high-performing, inclusive workplace where our people are supported to grow, contribute, and make a real difference for patients, whānau and communities across Aotearoa.

About the Role

As an Inventory Data Administrator, you will provide accurate and efficient inventory data and administration support to Supply Chain teams across district and hospital sites. You will play an important role in maintaining high-quality inventory information and ensuring our systems support effective stock management and supply chain operations.

Your responsibilities will include maintaining inventory information within Oracle, FPIM and other relevant systems, including item master data, sub-inventory locations, bin locations, ordering rules and stock levels. You will also support product changes and recalls, create requisitions and transfers, monitor purchase orders and assist with stock optimisation activities.

Using your analytical and problem-solving skills, you will investigate inventory discrepancies, unit-of-measure issues, invoice holds and catalogue inconsistencies. You will extract and analyse inventory information, support stocktakes and cycle counts, and identify opportunities to improve processes, reduce waste and achieve greater operational efficiency.

About the Team/Service/Location

You will be part of the Supply Chain team and report to the District Distribution Manager, working closely with inventory, implementation, clinical product and unit management stakeholders. You will also engage with suppliers, third-party logistics providers and other internal and external customers to support effective inventory management and service delivery.

This is a collaborative and service-focused environment where accurate inventory information is critical to ensuring the right products are available to support healthcare services when and where they are needed.

About You

You are organised, analytical and detail-focused, with practical inventory experience and the ability to confidently work with large amounts of inventory data. You enjoy investigating issues, finding solutions and building effective relationships with customers and colleagues.

You will bring:

• Proven experience using ERP systems, preferably Oracle.
• At least 12 months' experience in warehouse inventory management, product setup and stock control.
• Sound knowledge of inventory management principles, including stock optimisation, forecasting and inventory control.
• Advanced Microsoft Excel skills, including Pivot Tables.
• Strong analytical and problem-solving skills, with the ability to identify and resolve data and inventory issues.
• The ability to prioritise competing tasks and communicate progress clearly and effectively.
• Strong relationship-building and customer service skills.

Experience within healthcare, the public sector or a large multi-site supply chain environment would be advantageous. Experience using FPIM, supporting product implementations or recalls, maintaining master data, and knowledge of procurement and supply chain processes would also be valuable.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of Aotearoa New Zealand. Our people are at the heart of everything we do.

We are committed to creating an inclusive workplace and improving outcomes for the communities we serve. This includes demonstrating our commitment to Te Tiriti o Waitangi and supporting initiatives that improve outcomes for Māori and strengthen relationships with Māori partners and stakeholders.

Job details

Job Reference:

Job Reference: HNZ/1951859

Location:

North Island - Waikato - Hamilton

Job type:

Job type: Permanent Full time

Expertise:

Non-clinical - Supply Chain - Supply Chain