Administrator - Waitakere - NPHS

Te Whatu Ora - Health New Zealand; Waitakere Ranges; On-site; NZD 52,000 - 70,000; Full time

Job summary

Health New Zealand | Te Whatu Ora in Auckland is seeking an Administration Coordinator for a permanent full-time role. You will provide essential day-to-day administrative and coordination support to help the team deliver a high-quality work programme.

You will manage documents, calendars, meetings, and assist with invoices, projects, and procurement while promoting an inclusive workplace aligned with Pae Ora principles.

Qualifications

• Two years' experience in administrative/coordination or office support.
• Experience in healthcare/public sector desirable but not essential.
• Proficient in Microsoft Office and health information systems.
• Strong organisational and communication skills.
• Ability to manage multiple priorities and support the team.
• Commitment to equity and culturally safe workplace.

Responsibilities

• Provide day-to-day administrative and coordination support.
• Prepare and distribute documents, coordinate meetings, and maintain calendars.
• Support projects, process invoices, and assist with procurement activities.
• Ensure smooth team operations and effective communication across stakeholders.

Skills

Organisational skills

Planning

Time management

Communication

Stakeholder relationships

Confidentiality

Tools

Microsoft Office

Outlook

Excel

Health information systems

Job description

• Make a positive impact for the community around you in an organisation that makes a difference to people's lives
• Contribute to transforming the future of health in this Administrator role
• Full-time permanent position, based in Auckland, Waitakere

Health New Zealand | Te Whatu Ora is the country's largest employer, delivering universal public healthcare to 5 million New Zealanders. We provide essential hospital, specialist, and community health services across 80+ locations from large urban centres to rural towns and remote communities.Our goal is to improve health outcomes for all New Zealanders by delivering equitable, accessible and innovative care.

About the Role

The Administration Coordinator provides essential day-to-day administrative and coordination support to help the team deliver a high-quality work programme. The role involves managing a range of administrative tasks, including preparing and distributing documents, coordinating meetings, maintaining calendars, supporting projects, processing invoices, and assisting with financial and procurement activities.

As a key point of contact, the Administration Coordinator ensures smooth team operations by maintaining effective communication, supporting organisational policies and processes, and managing office resources. The role also contributes to continuous improvement initiatives, promotes a safe and inclusive workplace, supports Te Tiriti o Waitangi principles, and helps achieve positive outcomes for the communities served through efficient and responsive administrative support.

About the Service

The National Public Health Service (NPHS) within Health New Zealand - Te Whatu Ora, work towards Pae Ora (healthy futures) for all by engaging with the wider determinants that impact people's health, focusing on oranga/wellbeing, prevention, protection, and population-level intervention. We are connected across boundaries to deliver public health services that are nationally planned, regionally delivered and locally tailored.

About you

The ideal candidate will have strong organisational and planning abilities, with the capacity to manage multiple priorities and support efficient team operations. They will be an effective communicator who builds positive working relationships, works collaboratively with others, and adapts to changing priorities. A professional, reliable, and accountable approach is essential, along with a commitment to continuous improvement and contributing to a positive, inclusive, and supportive workplace culture.

Key Skills and Attributes

• Strong organisational, planning and time management skills, with the ability to manage competing priorities.
• Effective communication and relationship-building skills, with the ability to work positively with a wide range of stakeholders.
• Collaborative, flexible and adaptable approach to work, with a willingness to support team priorities.
• Professional, reliable and accountable, demonstrating sound judgement and confidentiality.
• Committed to continuous improvement and contributing to service development and quality outcomes.
• Supports and promotes a positive, inclusive and culturally safe workplace culture.
• Proficient in the use of Microsoft Office applications, including Outlook, Word and Excel.
• Ability to quickly learn and confidently use a range of health information systems, databases and digital applications.
• Demonstrates an understanding of, and commitment to, the principles of Pae Ora (Healthy Futures) and the Health New Zealand | Te Whatu Ora Charter, including equity, partnership, and whānau-centred care.

Experience

• Minimum of two years' experience in an administrative, coordination or office support role.
• Experience working within a healthcare or public sector environment is desirable but not essential.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

Job details

Job Reference:

Job Reference: HNZ/1950659

Location:

North Island - Auckland - Waitakere

Job type:

Job type: Permanent Full time

Expertise:

Non-clinical - Administration - Administration