Administration Coordinator - Planned Care Services

North Island - Bay of Plenty Tauranga; Tauranga; On-site; NZD 65,000 - 85,000; Full time

Job summary

Health New Zealand | Te Whatu Ora is seeking a seasoned Administration Coordinator to support the District Wide Planned Care Services in Tauranga and travel to Whakatāne Hospital.

Based at Tauranga Hospital, this permanent, full-time role coordinates administrative activities, supports Surgical and Medical Services teams, and partners with senior clinical staff to ensure efficient delivery of planned care services across the Bay of Plenty.

Qualifications

• The ability to thrive in a fast paced and demanding environment.
• Strong problem solving and a proactive, solutions focused approach.
• Confidence in making sound decisions and managing competing priorities.
• Exceptional attention to detail and a commitment to accuracy.
• Strong computer literacy and the ability to quickly learn new systems and technology.
• Excellent time management and organisational skills.
• Experience using patient information systems and a good understanding of medical terminology.
• Outstanding communication and relationship building skills, with the ability to work effectively with a wide range of clinical and non clinical stakeholders.

Responsibilities

• Provide district-wide administrative coordination and leadership to Planned Care Services.
• Support Surgical and Medical Services teams to ensure smooth operations.
• Collaborate with senior clinical staff and consultants.
• Communicate effectively and manage competing priorities.
• Develop and maintain professional relationships across clinical and non-clinical stakeholders.
• Travel to Whakatāne Hospital as required to support services.
• Contribute to delivering high-quality healthcare across the Bay of Plenty.

Skills

Strong computer literacy

Time management

Organisational skills

Attention to detail

Problem solving

Communication skills

Ability to learn new systems

Experience with patient information

Understanding of medical terminology

Stakeholder relationship skills

Tools

Patient information systems

Job description

Administration Coordinator - Planned Care Services

• Permanent, full time - 1FTE

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

We are looking for an experienced and highly organised District Wide Administration Coordinator to join our Planned Care Services Team. Based at Tauranga Hospital, with regular travel to Whakatāne Hospital, this is a permanent, full-time position (40 hours per week).

This is an exciting opportunity to play a key role in supporting the delivery of quality healthcare across the Bay of Plenty. You will provide district wide administrative coordination, leadership, and support to our Surgical and Medical Services teams, helping to ensure the smooth and efficient operation of planned care services.

In this pivotal role, you will work closely with senior clinical staff and consultants, building strong professional relationships and acting as a trusted point of coordination. Your ability to communicate confidently, manage competing priorities, and foster collaborative working relationships will be essential.

For more information on living and working in the Bay of Plenty click here

About you

To be successful in this role, you will have:

• The ability to thrive in a fast paced and demanding environment.
• Strong problem solving skills and a proactive, solutions focused approach.
• Confidence in making sound decisions and managing competing priorities.
• Exceptional attention to detail and a commitment to accuracy.
• Strong computer literacy and the ability to quickly learn new systems and technology.
• Excellent time management and organisational skills.
• Experience using patient information systems and a good understanding of medical terminology.
• Outstanding communication and relationship building skills, with the ability to work effectively with a wide range of clinical and non clinical stakeholders.

If you enjoy variety, thrive on coordination, and want to play a key role in supporting healthcare delivery across the Bay of Plenty, we'd love to hear from you.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

We will review applications as received and may proceed with the recruitment process, before the closing date of this advert.

Job details

Job Reference:

Job Reference: TAU03102

Location:

North Island - Bay of Plenty - Tauranga

Job type:

Job type: Permanent Full time

Expertise:

Non-clinical - Administration - Administration