Infrastructure Programme Coordinator: Flexible, Impactful

CGR Services; Waikato; On-site; NZD 80,000 - 87,000; Full time

Benefits offered by this job

Flexible by choice

Professional development

Two wellbeing days per year

Free health insurance

Annual health checks

Annual leave purchase option

Eye testing reimbursement

Discounted local services

Job summary

Hamilton City Council is seeking an experienced Programme Coordinator to join the Infrastructure and Assets Group within the Design & Deliver Unit. This 0.8FTE role supports the capital programme from planning through close-out, keeping projects aligned and moving forward.

You will deliver governance, coordination and reporting across multiple infrastructure projects, applying project management methodology and building capability.

Qualifications

• Tertiary qualification in business or project management.
• Minimum 8-10 years’ experience.
• Prince2, PMP, NZ Certificate/Diploma in Project Management (Level 4-5) or similar qualifications.
• Supporting project or programme governance, coordination, reporting, and documentation, ideally within a capital delivery or infrastructure environment.
• Experience coordinating and supporting multiple projects or programmes concurrently within a structured delivery or portfolio environment.
• Demonstrated experience with project financial administration, including budget tracking, forecasting, and expenditure monitoring.
• Experience preparing, maintaining, and quality‑assuring programme and project documentation and reports for governance and delivery purposes.
• Working knowledge of Health and Safety requirements as they apply to projects and capital works.
• Proficiency in Psoda or similar project management systems, and the Microsoft Office Suite, particularly MS Teams, Project, Excel, and Outlook.
• Proven ability to manage workload demands, prioritise effectively, and operate with a high degree of independence.
• Highly developed interpersonal and communication skills with the ability to work effectively with a diverse range of stakeholders (internal and external)

Responsibilities

• Coordinating programme meetings, documentation, minutes, and action tracking
• Supporting delivery across the full programme lifecycle (planning through to close-out)
• Preparing high-quality programme and project reporting, dashboards, and governance presentations
• Ensure programme and project methodology is correctly applied and help build project management capability
• Providing financial coordination support, including purchase orders, forecasting, and tracking expenditure
• Maintaining programme schedules, milestones, and interdependencies
• Supporting risk, issue, and change management processes
• Working within council policies and systems (including procurement processes and tools such as Psoda)
• Facilitating communication across project teams, the Portfolio Office, and wider council stakeholders
• Contributing to continuous improvement, team culture, and health and safety practices

Skills

Prince2

PMP

NZ Certificate/Diploma in Project Mgmt

Budget forecasting

Stakeholder management

Governance reporting

Coordinate multiple projects

Independence & workload management

Interpersonal communication

Education

Tertiary qualification in business or project management

Tools

Psoda

MS Teams

MS Project

Excel

Outlook

Job description

Hamilton City Council is seeking an experienced Programme Coordinator to join the Infrastructure and Assets Group within the Design & Deliver Unit. This 0.8FTE role supports the capital programme from planning through close-out, keeping projects aligned and moving forward.

You will deliver governance, coordination and reporting across multiple infrastructure projects, applying project management methodology and building capability.