Infrastructure Admin & Operations Coordinator

JobSpace; Wellington; On-site; NZD 45,000 - 65,000; Full time

Benefits offered by this job

Flexible work arrangements

Laptop and phone provided

Marram membership benefits

Free counselling

Employee support networks

Perks@Downer discounts

Job summary

Downer is seeking a motivated Business Support Coordinator to join our team in Castlecliff, Whanganui. This role supports field crews, project teams, suppliers and customers, ensuring smooth operations and timely administrative tasks.

You will manage office needs, coordinate facilities and maintain records, while upholding Downer’s safety culture. The ideal candidate brings solid admin experience, strong communication, and the ability to juggle priorities in a fast-paced environment.

Qualifications

• Previous administration or business support experience.
• A friendly, confident and professional approach.
• Strong attention to detail and organisational skills.
• Excellent communication and customer service skills.
• The ability to manage competing priorities and meet deadlines.
• Proficiency across Microsoft Office applications.
• Curiosity and willingness to embrace new technologies, systems and AI-enabled tools that improve efficiency and ways of working.
• Experience with JD Edwards, SharePoint or similar business systems will be highly regarded.

Responsibilities

• Process purchase orders, goods receipting, payroll information and other administrative tasks accurately and on time.
• Provide friendly and professional support to customers, visitors, field crews and internal teams across the Whanganui Rangitikei region.
• Coordinate efficient office operations tending to meeting rooms, training facilities, stationery, PPE and uniform requirements.
• Maintain accurate plant utilisation records, business documentation and filing systems.
• Manage incoming and outgoing mail, courier bookings, and general office correspondence.
• Promote Downer's Zero Harm culture and commitment to workplace safety.

Skills

Administrative experience

Organisational skills

Communication skills

Prioritisation

Microsoft Office

AI-enabled tools curiosity

Tools

JD Edwards

SharePoint

Job description

Downer is seeking a motivated Business Support Coordinator to join our team in Castlecliff, Whanganui. This role supports field crews, project teams, suppliers and customers, ensuring smooth operations and timely administrative tasks.

You will manage office needs, coordinate facilities and maintain records, while upholding Downer’s safety culture. The ideal candidate brings solid admin experience, strong communication, and the ability to juggle priorities in a fast-paced environment.