Senior Contract Administrator

Downer; Otago; On-site; NZD 60,000 - 90,000; Full time

Benefits offered by this job

Health benefits

Holiday home discounts

Samsung discounts

Referral bonus

Leadership development programme

Job summary

Downer Otago is seeking an experienced Contract Administrator to provide robust administrative, commercial and financial support across the business. You will manage contract records, support payments and reporting, and coordinate with frontline staff to meet deadlines in a high-volume environment.

The role requires strong organisation, attention to detail, and a proven ability to balance competing priorities while maintaining accuracy and stakeholder relationships.

Qualifications

• Solid experience in a Senior Contract Administrator, Commercial Administrator, Finance Administrator, or Business Support role.
• Advanced Microsoft Office skills, particularly Excel.
• Experience working with ERP systems such as JD Edwards, SAP, Oracle, Dynamics, Pronto, or similar.
• Experience supporting operational, infrastructure, construction, engineering, transport, or project-based environments.
• Experience within civil construction, infrastructure, transport, utilities, maintenance, or engineering sectors.
• Strong understanding of commercial contracts and financial controls.

Responsibilities

• Manage month end administration processes and reporting requirements
• Stakeholder & Customer Management for the Surfacing Department
• Maintain financial accuracy and compliance with company processes and procedures
• Support payment claims, and work assignments where required
• Maintain accurate contract records and documentation on Sharepoint
• Attend contract meeting and contribute to administrative and reporting requirements
• Support onboarding activities for new employees
• Build and maintain effective working relationships with internal and external stakeholders

Skills

Senior Contract Administrator

Financial background

Time management

Stakeholder management

Excel proficiency

ERP systems (JD Edwards, SAP, Oracle,

Commercial understanding

Tools

JD Edwards

SAP

Oracle

Microsoft Dynamics

Pronto

Job description

Great opportunity for an experienced Contract Administrator to join our Otago team

At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities.

Ko te take ka parekareka e koe ki te mahi ki kōnei | Why you will enjoy working here

Downer is committed to delivering excellence by ensuring our people have the environment and the means to be successful. We offer:

• Free access to Marram health care benefits and discounted holiday homes


• Discounts for Samsung, PB Tech, Gym memberships and more!


• $500 bonus for current employees who refer a friend to Downer


• Progression and development programs on offer, including our inspiring leader's programme for top performers

Te kōwhiringa | The Opportunity

Are you an experienced Contract Administrator with a strong financial background and a reputation for getting things done?

We are looking for a highly organised, detail oriented professional who thrives in a busy, fast paced environment and can confidently manage multiple priorities at once. This role provides robust administrative, commercial, and financial support across all levels of the business, from frontline operational staff through to supervisors and managers. This role is best suited to an experienced administrator who has built strong capability across contract and financial administration and enjoys working in a high volume environment. Strong time management skills will be essential, as you'll be balancing competing deadlines while ensuring accuracy across a broad range of financially focused administrative activities. You'll take pride in delivering high quality work, maintaining strong stakeholder relationships, and supporting operational teams to achieve successful outcomes.

Key Responsibilities

• Manage month end administration processes and reporting requirements


• Stakeholder & Customer Management for the Surfacing Department


• Maintain financial accuracy and compliance with company processes and procedures


• Support payment claims, and work assignments where required


• Maintain accurate contract records and documentation on Sharepoint


• Attend contract meeting and contribute to administrative and reporting requirements


• Support onboarding activities for new employees


• Build and maintain effective working relationships with internal and external stakeholders

Nga pūkenga matua | Important Skills

This position requires someone who can operate with confidence, professionalism, and sound commercial judgement.

You've likely built your career across contract administration, commercial support, finance administration, project administration, or business operations roles and can confidently manage competing priorities in a fast-moving environment.

You will bring with you:

• Solid experience in a Senior Contract Administrator, Commercial Administrator, Finance Administrator, or Business Support role


• Advance Microsoft Office Skills, particularly Excel


• Experience working with ERP systems such as JD Edwards, SAP, Oracle, Dynamics, Pronto, or similar.


• Experience supporting operational, infrastructure, construction, engineering, transport, or project-based environments.


• Experience within civil construction, infrastructure, transport, utilities, maintenance, or engineering sectors.


• Strong understanding of commercial contracts and financial controls.

Ko wai mātou | Our Organisation

Want to know more about what it is like to work at Downer? Then head to our People Site here!

724549
We are committed to a safe working environment for everyone - all successful applicants will be required to undertake a pre-employment drug test, medical and a Ministry of Justice check prior to starting employment. If you need support with this requirement, please talk to our team.