Information Adviser - Records

New Zealand Government; Wellington; Sur place; NZD 87 000 - 103 000; Plein temps

Résumé du poste

The Commerce Commission in Wellington is seeking an Information Adviser - Records to support our records management and training across iManage, SharePoint and Microsoft 365.

This fixed-term role (until 30 June 2027) offers a collaborative environment with the Chief Data Officer and senior advisers, and requires strong training and relationship-building skills to help staff work confidently with information systems.

Qualifications

• Attention to detail with a methodical, curious approach to learning new systems.
• Discretion and confidentiality when handling sensitive information.
• Strong interpersonal skills to build relationships across teams.
• Experience delivering systems training in person or online.
• Knowledge of records management and document management systems.
• Understanding of the Public Records Act 2005 and its applications.
• Familiarity with iManage, SharePoint and Office 365 (preferred).

Responsabilités

• Provide records support for staff and onboarding on iManage, SharePoint, and Microsoft 365.
• Assist IS helpdesk with day-to-day records queries.
• Train staff on information management systems and processes.
• Collaborate with the Chief Data Officer and senior advisers in Wellington.
• Help ensure information needs are met and knowledge sharing encouraged.

Connaissances

Attention to Detail

Discretion

Interpersonal skills

Training & Facilitation

Records management

Regulatory awareness

Technical proficiency

Outils

iManage

SharePoint

Office 365

Description du poste

Are you passionate about information management and love helping others navigate digital systems? We're on the lookout for a dynamic and approachable Information Adviser - Records to be a key member of our highly respected Data and Information team.This is a fixed term role until 30 June 2027 and is based in our Te Whanganui-a-Tara (Wellington) office.Mo te turanga | About the roleAs the go-to person for document and records support, you'll play a central role in helping staff make the most of our iManage document management system, SharePoint, and Microsoft 365 tools. From onboarding new team members with tailored training to assisting our IS helpdesk with everyday records queries, your work will be varied, impactful, and people-focused.You'll be part of a collaborative team that includes our Chief Data Officer and two Senior Advisers in Wellington (specialising in information management and library/research). Together, you'll support the organisation's information needs and contribute to a culture of knowledge sharing.You'll thrive in this role if you enjoy connecting with people across all levels of an organisation and have a knack for making systems training engaging-whether in person or online. Your strong relationship skills and enthusiasm for technology and information management will help you succeed and grow.The indicative salary range for this role is $86,862 to $102,618 plus 3.5% KiwiSaver employer contribution. The successful candidate will be appointed at a starting salary which reflects their individual skills, experience, and internal relativities across the organisation.He korero mou | About youOur people come from a variety of backgrounds and life experiences which together support the fabric of our mahi and contributes to our vision to make New Zealanders better off.If you have the following skills and attributes, you could make a great Information Adviser - Records:Attention to Detail and Analytical Thinking: Demonstrates accuracy, a methodical approach, curiosity, and the ability to quickly learn new systems and processes.Discretion and Confidentiality: Maintains a high level of confidentiality when handling sensitive or classified information.Interpersonal and Relationship-Building Skills: Builds strong working relationships and communicates effectively across teams and organizational levels.Training and Facilitation Expertise: Experienced in delivering systems training in both face-to-face and online formats.Records and Document Management Knowledge: Possesses experience or a keen interest in records management and proficiency with document management systems.Regulatory Awareness: Has a solid understanding of the Public Records Act 2005 and its practical applications.Technical Proficiency: Familiar with document management systems such as iManage, SharePoint and/or Office 365 platforms (preferred but not essential).Read more about the skills, experience and knowledge required for this position in the position description. If you are applying via SEEK, by clicking Apply Now you will be redirected to our careers page where you can access our position description.Te wahi mahi | Working hereWe're friendly and collaborative and enjoy contributing to our shared vision of making New Zealanders better off and are committed to our people's wellbeing. Our flexible working options are key to supporting that goal and our people have the technology they need to make it happen. Our environment is inclusive, and our people know they are free to be their authentic selves at work and structure the way they work to suit their lifestyle.Click here to find out more about benefits and life here at Te Komihana Tauhokohoko | The Commerce Commission.Ka pehea te tono mai | How to applyIf you want to contribute to our vision to make New Zealanders better off, please click 'Apply for this job' below. You will need to complete an online application form and upload your CV and Cover Letter outlining your motivation for applying for this role and the skills and experience you bring.For any queries contact Lisa Weimann on 04 472 2038. Applications close on Thursday, 22 October 2026. We are reviewing applications as they come in and interviews may take place during the advertising period. Please note if we receive a high number of applications this opportunity may close prior to the closing date.Studies have shown that women and people from under-represented backgrounds are less likely to apply for roles where they don't match the job description criteria exactly. If you're excited about this role and think you have what it takes, but your experience doesn't align 100%, we still want to hear from you and would encourage you to apply.Our recruitment process is fair, inclusive and free from bias and we encourage our applicants to let us know if we can make it more user friendly for them. We are an equal opportunity employer. We value diverse perspectives and the contribution every one of our people makes to our culture. Put simply - you can be yourself here.