Senior Advisor Ministerial Systems

Department of Internal Affairs; Wellington; On-site; NZD 94,499 - 117,598; Full time

Job summary

A governmental department in New Zealand is seeking a Senior Advisor – Ministerial Systems to support information management in Ministers' Offices. The role involves administering SharePoint Online and Microsoft 365 tools while delivering training and advice. Ideal candidates have strong experience with these systems, knowledge of information management principles, and the ability to build trusted relationships. The salary range for this position is between $94,499 and $117,598, with applications closing at 5pm on March 2nd.

Qualifications

• Strong experience administering and supporting SharePoint Online.
• Practical experience with Microsoft 365 tools, particularly Microsoft Teams.
• Sound knowledge of information management principles within the New Zealand public sector.
• Understanding of legislation including the Public Records Act 2005.
• Confidence delivering training to non-technical users.
• Proven ability to build trusted relationships.

Responsibilities

• Provide specialist advice and support for information management systems.
• Support day-to-day system use and lift information management capability.
• Deliver training and guidance to Ministerial staff.
• Stay updated on emerging technologies to enhance information management.

Skills

SharePoint Online administration

Microsoft 365 tools

Information management principles

Training and guidance delivery

Stakeholder relationship management

Problem-solving skills

Customer-centered mindset

Tools

Microsoft Teams

Microsoft Copilot

Job description

• Locations 45 Pipitea Street, Wellington, 6011, NZ
• Job Schedule Full time

Job Description

The Partnerships and Commissions - Te Aukaha branch of the Department of Internal Affairs supports some of Aotearoa’s most significant democratic and community functions. Our portfolio spans national institutions, commissions, Ministerial Services, and community-based operations that support the Prime Minister, Ministers, and the Executive.

Within Ministerial Services, we enable Ministers’ Offices to operate effectively, securely, and in line with legislative obligations. Our work sits at the intersection of information, technology, and public trust - supporting good decision-making and strong information stewardship across government.

The role | Te tūnga

We’re seeking a Senior Advisor – Ministerial Systems to provide specialist advice and hands-on support for the information management and business systems used by Ministers’ Offices.

The role focuses on SharePoint Online–based solutions, including the Ministerial Information Management platform (Pūkete), and collaboration tools such as Microsoft Teams and M365. You’ll work closely with Ministerial staff to support day-to-day system use, lift information management capability, and guide offices through changes in how information is managed.

You’ll deliver training and guidance, act as a trusted advisor, and balance business needs with legislative, compliance, and risk requirements. You’ll also stay across emerging technologies, including Microsoft Copilot, to help improve the way Ministers’ Offices work with information.

This is a varied role combining technical expertise, advisory skill, and strong relationship management in a high-trust environment.

• Strong experience administering and supporting SharePoint Online, including site creation, maintenance, permissions, Lists and workflows
• Practical experience with Microsoft 365 tools, particularly Microsoft Teams; exposure to Copilot or AI tools is an advantage
• Sound knowledge of information management principles, ideally within the New Zealand public sector
• Understanding of relevant legislation and standards, including the Public Records Act 2005
• Confidence delivering training, guidance, and advice to non-technical users
• Proven ability to build trusted relationships and work collaboratively with a wide range of stakeholders
• Strong problem-solving skills and the ability to translate business needs into fit-for-purpose system solutions
• A customer-centred mindset with a focus on quality, compliance, and continuous improvement

At the Department of Internal Affairs, we are committed to offering a collaborative and innovative culture where your perspective and ideas will be welcomed. We want our people to thrive within a culture of best practice, while being able to set and achieve goals and being encouraged to challenge the status quo.

To learn more about the diverse, important mahi we do at the Department and see whywe'rea great placeto work check out our websitehttps://www.dia.govt.nz/

The appointing range for this role $94,499 - $117,598 with the potential to appoint higher depending on level of experience.

How to apply| Me pēhea te tuku tono

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Applications for this role close 5pm, Monday March 2nd. Please also note that you must have the legal right to live and work in New Zealand to be considered for this role.