Hybrid Event Coordinator | Weddings, Conferences & More

Placements24; Queenstown; Hybrid; NZD 60,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Medical aid

Retirement fund benefits

Performance incentives

Subsidized meals

Discounted hotel stays

Professional development

Job summary

Placements24 is seeking an organized Event Coordinator for a hybrid role in Queenstown, Eastern Cape. You will handle planning, vendor coordination, and client communications to deliver successful corporate, social, and wedding events.

The role requires strong organizational and communication skills, proficiency with event software and MS Office, and flexibility to work evenings/weekends as events demand. A hospitality/event management background is preferred.

Qualifications

• Proven experience (2+ years) as an Event Coordinator or similar role in hospitality or event management.
• Strong organizational, time management, and multitasking skills.
• Excellent communication, negotiation, and interpersonal abilities.
• Proficiency in event management software and Microsoft Office Suite.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.
• Creative thinking and problem-solving skills.
• A degree or diploma in Hospitality Management, Event Management, Marketing, or related field is advantageous.
• A passion for creating successful and engaging events.
• Must be able to work a hybrid schedule, combining remote planning with essential on-site supervision in Queenstown, Eastern Cape.
• Knowledge of the local Queenstown event landscape is a plus.

Responsibilities

• Plan and manage all event logistics, including venue setup, catering, AV equipment, and staffing.
• Liaise with clients to understand their event requirements and provide tailored solutions.
• Source, negotiate with, and manage external vendors (caterers, decorators, entertainers, etc.).
• Develop event timelines, budgets, and ensure all activities are completed on schedule and within financial constraints.
• Oversee on-site event execution, troubleshoot any issues that arise, and ensure guest satisfaction.
• Develop event marketing materials and promotional strategies in coordination with the marketing team.
• Conduct post-event evaluations to gather feedback and identify areas for improvement.
• Maintain accurate event records and documentation.
• Stay updated on industry trends and best practices in event management.
• Ensure compliance with health, safety, and licensing regulations for all events held in Queenstown.

Skills

Organizational skills

Time management

Multitasking

Communication skills

Negotiation

Microsoft Office

Education

Hospitality Management degree

Event Management diploma

Tools

Event management software

Microsoft Office Suite

Job description

Placements24 is seeking an organized Event Coordinator for a hybrid role in Queenstown, Eastern Cape. You will handle planning, vendor coordination, and client communications to deliver successful corporate, social, and wedding events.

The role requires strong organizational and communication skills, proficiency with event software and MS Office, and flexibility to work evenings/weekends as events demand. A hospitality/event management background is preferred.