HR & Projects Coordinator — Transformation & Testing

Qjumpers; Hawke's Bay; On-site; NZD 55,000 - 70,000; Full time

Job summary

Napier Port is seeking an HR & Projects Administrator on a fixed-term basis until 26 February 2027. The role blends daily HR administration with project coordination for the Napier Port Transformation (NPT) Testing and Verification workstream.

You'll work across the People Team and NPT activities, keeping information organized and processes on track, while supporting testing, documentation and scheduling. Eligibility to work in NZ is required.

Qualifications

• Strong administration, organisation and time-management skills.
• Excellent attention to detail and a commitment to accurate, well-presented documents and records.
• Clear and professional communication with a service-focused approach.
• Sound judgement with confidential information and escalation where needed.
• Ability to learn HR and tech project systems and coordinate activities.

Responsibilities

• Coordinate pre-employment checks, onboarding and offboarding activities.
• Maintain confidential employee and project records.
• Respond to first-level employee inquiries and escalate when needed.
• Support people initiatives, training and materials.
• Support NPT testing, verification and documentation workflows.
• Coordinate testing schedules and track issues and outcomes.

Skills

Administration

Time management

Attention to detail

Communication

Problem solving

HR systems

Microsoft 365

Tools

Microsoft 365

Job description

Napier Port is seeking an HR & Projects Administrator on a fixed-term basis until 26 February 2027. The role blends daily HR administration with project coordination for the Napier Port Transformation (NPT) Testing and Verification workstream.

You'll work across the People Team and NPT activities, keeping information organized and processes on track, while supporting testing, documentation and scheduling. Eligibility to work in NZ is required.