Fixed-Term HR & Projects Coordinator

Napier Port; Napier; Remote; NZD 52,000 - 76,000; Full time

Job summary

Napier Port in New Zealand is seeking an HR & Projects Administrator to join on a fixed-term basis until 26 February 2027. The role blends day-to-day HR administration with project coordination for the Napier Port Transformation (NPT) Testing and Verification workstream.

You will coordinate checks, onboarding, records, and testing schedules, support training, and help keep documentation accurate. The ideal candidate brings strong organisation, attention to detail, clear communication and a

Qualifications

• Strong administration, organisation and time-management skills.
• Excellent attention to detail and a commitment to accurate, well-presented records.
• Clear and professional communication skills and a helpful, service-focused approach.
• Sound judgement when handling sensitive information and knowing when to escalate.
• Confidence using Microsoft 365 and HR/project systems.
• Ability to coordinate activities and follow actions through to completion.
• Practical problem-solving skills and willingness to suggest process improvements.
• Adaptable approach and willingness to learn new processes and systems.
• Strong commitment to safe and professional working practices.

Responsibilities

• Coordinating pre-employment checks, employment documentation, onboarding and offboarding activities.
• Maintaining accurate and confidential employee and project records.
• Responding to first-level employee enquiries and escalating matters requiring specialist HR advice.
• Supporting people initiatives and training, including coordinating activities, preparing materials and maintaining records.
• Supporting autonomous vehicle testing, verification and operational readiness activities within the NPT workstream, including comparing testing data with video evidence to identify anomalies.
• Coordinating testing schedules and participant requirements, tracking issues, actions and outcomes, and keeping project documentation up to date.

Skills

Administration

Organisation

Time management

Attention to detail

Communication

Service orientation

Professional judgement

Problem solving

Adaptability

Tools

Microsoft 365

Job description

Napier Port in New Zealand is seeking an HR & Projects Administrator to join on a fixed-term basis until 26 February 2027. The role blends day-to-day HR administration with project coordination for the Napier Port Transformation (NPT) Testing and Verification workstream.

You will coordinate checks, onboarding, records, and testing schedules, support training, and help keep documentation accurate. The ideal candidate brings strong organisation, attention to detail, clear communication and a